Attendance and Payroll for Coworking Staff
Attendance, overtime, advances and leave feed the monthly salary run. Every figure on a payslip can be traced back to a day in the month.
One record for attendance and pay
Attendance may sit in a notebook, overtime in a chat thread and an advance in the manager’s memory. At month end all of it is copied into a sheet. Disputes then arrive after salaries are paid. Here the salary run reads the attendance record directly.
From attendance to payslip
Two things it keeps straight
Questions to put to any payroll vendor
Indian payroll guides keep naming provident fund, ESI, professional tax and TDS as the heavy lifting. For a centre team, decide early which of these the module handles and which your accountant keeps.
A month-end close in order
- Lock attendance after corrections.
- Approve overtime and advances.
- Review the draft salary batch.
- Release payslips to the portal.
- Pass figures to the accountant and pay through your bank.
Disputes and how they settle
Most salary arguments come from a disagreement about a day. A trail ends them quickly.
Scoping questions for the salary run
Payroll hangs on small rules. Write down answers to these first.
- How do you pay housekeeping: monthly, daily or hourly?
- What counts as late, and what follows?
- Which deductions appear on every payslip?
- When does attendance lock each month?
- Is a biometric machine already in use?
What feeds this screen
- Leave: unpaid days change the figure.
- Rosters: who was meant to be in, and on which shift.
- Staff portal: where an employee opens their own payslip.
Agree the evidence before signing off this part.
Use a representative scenario to decide what this part of the system must show and where review is still needed.
One record for attendance and pay
Can a correction be traced to the right date and session?
For “One record for attendance and pay”, check a late correction against the original register. Agree who may amend it and which downstream total should change after the correction.
Background reading: Frappe HR: attendance records
Frequently asked questions
Does it read our biometric machine?
It depends on the device. Contractors produce a daily log that the software can take in, and yours is checked at the demo. Where a machine will not cooperate, the desk marks attendance on screen.
Can we pay different staff on different structures?
Yes. A community manager on a monthly salary and a housekeeping person on a daily rate can sit side by side, each with their own allowances and deductions.
Does it transfer the money?
No. It works out what each person is owed and produces the payslips. The transfer happens in your bank, from the list the salary run gives you.
How is overtime handled for an evening event?
The extra hours are marked against that day and the person who approved them. They are carried into the same month’s run.
Can a payslip be corrected after release?
A correction is made in the record with a reason, and the new payslip replaces the old one. Both stay in the history.
Is provident fund handled?
Contribution amounts can sit on the payslip as deductions you define. Filing and payment stay with your accountant.
What if attendance is marked late?
The desk can mark a past day, and the correction is logged with who made it.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements