One system for shade stock, tinting jobs, painter credit and scheme claims.
Run a paint shop from one set of records. Stock is held by brand, product, base and pack size, and every tinting job on the machine is saved with its shade code. Painters and contractors keep running accounts with their own rate slabs. Depot orders, scheme claims and credit notes are tracked, and GST invoices carry the pack and shade sold.
- Brands, products, bases, pack sizes and shade cards loaded as you stock them
- Painter and contractor accounts with their present balances brought across
- Rate slabs and circular updates keyed in for you on request
Paint dealers hold the shade on the shelf and the shade on the machine in one system, which GullySystem sets up for the shop. Counter staff and the tinting operator work stock by brand, base and pack, dispensing jobs with shade codes, painter accounts and scheme claims. Each invoice carries the pack and shade sold. Set-up follows the brands you stock.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry at the counter
A homeowner, painter or builder asks for a product and a colour. The counter reads out stock by brand, pack size and base, and works an estimate from the wall area.
- 2
Shade selection
The buyer picks a shade from the fan deck or a sample. The code, the product and the finish are saved against the customer and the site address.
- 3
Tinting on the machine
A dispensing job opens for the base pack and shade. The colourant goes in, the pack goes on the shaker, and the operator marks the job done.
- 4
Billing
A GST invoice lists each pack, its shade and the rate for that customer type. Payment is cash, UPI or card. It can also go to the painter account.
- 5
Delivery to site
Packs for a site leave on a challan with the vehicle and the person carrying them. What was signed for is matched back against the invoice.
- 6
Follow-up and claims
Repeat orders quote the saved shade code. Purchases that qualify for a company scheme go into the claim register and are followed to the credit note.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Stock by shade, base and pack
Count every item by brand, product, finish, base type and pack size, with shelf or godown location and a reorder level for each.
Learn moreTinting machine jobs
Open a dispensing job for each pack tinted, holding the shade code, base pack, formula reference, operator and shaker time.
Learn moreTinter and base stock
Watch colourant canisters and base packs as dispensing consumes them, with levels that fall as jobs are marked done.
Learn moreShade code history
Keep the shade, product and finish bought by each customer and site, so a repeat order is matched rather than guessed.
Learn moreQuantity estimates
Work litres and sundries from wall area, number of coats and the product chosen, and save the estimate against the enquiry.
Learn moreCounter billing and rate slabs
Raise GST invoices with pack, shade and the rate slab for retail, painter or builder, and take cash, UPI or a card.
Learn morePainter and contractor accounts
Hold a running account for each painter and contractor, with their rate slab, invoices, payments, cheques and sites worked.
Learn moreCompany schemes and claims
Record slab, target and painter schemes, mark the purchases that qualify, and follow each claim to the credit note.
Learn moreDepot orders and receiving
Raise orders on the company depot or distributor, receive packs against them with batch numbers, and keep the supplier ledger.
Learn moreSite delivery and challans
Send packs to a site on a challan, note the vehicle and carrier, and match the signed copy back to the invoice.
Learn moreReturns, leakage and tinted packs
Log leaking tins, damaged packs, old batches and tinted packs nobody collected, so each one is settled or sold off.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Stock Tracking and Alerts
The godown counts each item by brand, product, finish, base type and pack size, with shelf location and a reorder level for every line.
- Point of Sale Billing
Counter staff raise GST invoices by pack and shade, apply the retail, painter or builder slab, and take cash, UPI or card.
- Price Lists and Schemes
Each customer type has its own rate slab on the counter bill, so a painter and a walk-in buyer are priced differently for the same pack.
- Purchase Order Management
Orders to the company depot or distributor are raised in the system, packs are received with batch numbers, and the supplier ledger stays current.
- Sales Returns and Credit Notes
Leaking tins, damaged packs, old batches and uncollected tinted packs are logged, so each is either settled with the supplier or sold off.
- Contact & Account Management
Every painter and contractor has a running account holding their rate slab, invoices, payments, cheques and the sites they have worked.
- Credit Limits and Control
The same painter and contractor accounts show invoices, payments and cheques side by side, so the counter knows what each one owes.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Who Sees What in Paint Dealer Software
The owner, counter, tinting operator, godown and accounts each read the part of the record their work needs.
Learn moreReports for Paint Dealer Owners and Counter Staff
These reports are drawn from the stock, tinting jobs, invoices and claims the shop already enters.
Learn morePaint Dealer Software Links to WhatsApp, UPI and Tally
The paint counter connects to the messaging, payment and accounting tools it already works with.
Learn moreOne system, each person sees their part.
For owners
Read sales by brand and product, stock value in shop and godown, painter credit outstanding, scheme claims pending and tinted packs lying unsold.
For counter staff
Look up stock by pack size, give an estimate, raise invoices at the right rate slab and open a tinting job.
For the tinting operator
See the dispensing queue, the base pack and shade for each job, and the canisters running low.
For godown and delivery staff
Receive depot stock against orders, record batch numbers, pick packs for a challan and bring the signed copy back.
For accounts staff
Post painter payments and cheques, watch overdue accounts, and tally scheme credit notes against the claims put up.
The numbers the owner asks for.
- Sales by brand, product and pack size
- Tinting jobs by shade and operator
- Stock on hand in shop and godown, with slow packs
- Base and colourant consumed against dispensing
- Painter and contractor balances with ageing
- Scheme claims put up, settled and pending
- Leakage, damage and tinted packs unsold
Who this is built for.
- Single-counter paint shops selling retail and to local painters
- Multi-brand paint dealers holding several companies on one shelf
- Paint dealers running one or more computerised tinting machines
- Dealers supplying builders and contractors on credit against sites
- Paint shops with a separate godown behind or away from the counter
- Paint dealers with more than one shop under the same owner
When it is not the right choice.
- A hardware shop that keeps a few tins of distemper and no tinting machine may not need this.
- A painting contractor who buys paint rather than sells it should look at Painting Contractor Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and card payments
- Tally export
- Barcode or label printer
Questions owners ask before a demo.
Is this only for paint dealers?
Yes. Stock, tinting, painter credit and scheme claims are built around a paint counter. A hardware or building material shop should look at the Building Material Trading product.
Can stock be kept by base and pack size?
Yes. Each brand, product, base type and pack size carries its own count and shelf location, and anything below its reorder level shows on the owner screen.
Does it record tinting machine jobs?
Yes. Each dispensing job saves the shade code, the base pack, the operator and the time, and it reduces base and colourant stock when marked done.
Will it talk to the tinting machine itself?
No. The machine runs the company software, and the job is recorded here with its shade code and base. Any link to that software is checked before it is offered.
Can a customer shade be found again later?
Yes. The shade, product and finish sit against the customer and the site, so a repeat order is raised from the saved code.
How are painter and contractor accounts handled?
Each one has a rate slab and a running balance, with invoices, payments, cheques and the sites they are working on listed together.
What happens to tinted packs that are not collected?
They are held as a separate list with the shade and the date tinted, so the counter can offer one to the next buyer looking for that colour.
Can company scheme claims be tracked?
Yes. Qualifying purchases are marked against the scheme and the claim is followed to the credit note. What a company allows is for the company.
Can the figures reach Tally?
Not built in. Sales, purchase and credit figures stay readable here. A Tally export can be quoted once your accountant confirms the ledger layout.
Do we need this for a small single-counter shop?
Perhaps not yet. With no tinting machine and no credit, a register may still do. A free technology audit will say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Paint Dealer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
- Your details stay private