Billing and Pack Rates for Paint Dealers

An invoice at a paint counter must name the pack, the shade and the rate that buyer gets. This module raises it and records how it was paid.

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What an invoice carries

Pack and shade

Each line names the product, the base, the pack size and, for a tinted tin, the shade code that was dispensed into it.

Rate and discount

The list rate for that pack, the discount that buyer type gets, and the net rate charged. Both figures print, so nothing is argued later.

Tax as your accountant sets it

Tax rates sit against each product group and are loaded as your accountant or advisor instructs. How a particular item is treated is their call, not ours.

Site and delivery note

Where the packs are going, and whether they left with the buyer or on a challan to a site. The invoice points to that challan.

Rate slabs by buyer type

A paint shop rarely sells one pack at one price. Retail walk-ins, regular painters, contractors and builders each have their own discount off list, and a large builder may be quoted afresh for one site. Slabs are held against the buyer, so the counter does not have to remember them. A counter boy can be stopped from going below the slab, with any exception needing the owner. The invoice shows which slab was applied.

Taking payment

Cash and UPI

Cash is entered at the counter. A UPI payment is matched to the invoice where the provider reports it back, and otherwise the counter marks it received.

Card and gateway

A card machine or payment gateway, if the shop uses one, is identified while the system is being set up and quoted then.

To the account

A painter or contractor invoice can go to the running account instead of being settled now. The balance moves at once.

What the shop and its accountant decide

Tax treatment of each product group, and of freight or delivery charges
Which slab each buyer type gets, and who may override it
The invoice format, its numbering series and what prints on a copy
Whether a part payment is allowed at the counter

FAQ

Frequently asked questions

Can a tinted pack and a plain tin sit on one invoice?

Yes. Tinted lines carry the shade code, plain lines do not, and both bill together.

Is the discount printed on the customer copy?

Yes, where you want it shown. List rate, discount and net rate can all appear, or only the net rate.

How is a cheque from a builder handled?

Entered against the account with its number and date, and marked cleared when the bank confirms it.

What about e-invoicing and returns?

Figures are held so your accountant can work from them. Whether e-invoicing applies to your shop is a matter for that accountant or advisor.

Can a past invoice be corrected?

Only by someone the owner permits, and the earlier version stays alongside the change.

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