Site Delivery and Challans for Paint Orders

Paint for a building site rarely leaves with the buyer. This module sends packs out on a challan and matches the signed copy back against the invoice.

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What a challan carries

Packs and shades

Each line gives the product, the pack size and, for a tinted tin, the shade code. A site taking four colours shows all four.

Site and receiver

The address, the floor or block, and who at the site will sign. Often that is the painter rather than the owner of the house.

Vehicle and carrier

Whether it went by tempo, autorickshaw or the shop boy on a two-wheeler, and who took it. The trip is on record.

Link to the invoice

The challan points to the invoice it came from, or notes that billing follows after delivery, whichever way the shop works with that buyer. Both ways are kept.

Out of the shop and back

Packs picked for a challan leave shelf stock and sit as goods in transit. Until the signed copy comes back, the shop can see what is out and with whom. On return, the copy is marked received and the quantities confirmed. Anything the site refused goes back into stock the same day. A challan still open after a few days appears on the owner screen, which is usually when a boy is asked where the paper went.

Short deliveries and returns

Site took less than sent

The extra tins come back and are entered as returned. A plain tin rejoins the shelf, while a tinted one moves to the tinted pack list. Nothing sits in limbo.

Damage on the way

A bucket dented or a lid sprung in the tempo is logged against that trip, so repeated damage on one route is visible. The route carries the note.

Billing after delivery

Where a builder is billed only for what the site accepted, billing follows the signed challan rather than the picking list.

What the shop arranges

Transport is yours to arrange; no carrier or fleet is connected here.
Whether a painter may sign for a site is the shop own rule.
Site addresses are entered by your staff, not located for you.
Any GPS or vehicle tracking is a separate matter to be scoped.

FAQ

Frequently asked questions

Can packs go out before an invoice is raised?

Yes. The challan stands on its own, and billing follows from it once the site has signed.

Is goods in transit counted as stock?

It is held as a third figure, apart from shelf and godown, so the counter does not quote tins already on a tempo.

What happens to a tinted tin the site sends back?

It joins the unsold tinted pack list with its shade, since the company will not take a dispensed tin back.

Can one challan cover two sites?

No. One challan belongs to one site, which keeps the signing and the returns clean.

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