Who Sees What in Paint Dealer Software
A paint shop has several hands on the same tin. The owner, the counter, the tinting operator, the godown and accounts each read what their own work needs.
The owner
Counter staff
The counter looks up products and pack sizes, works an estimate from a wall area, opens a dispensing job and raises the invoice at the slab for that buyer. A painter balance and his limit appear while billing to an account. Slabs, landed cost and margin stay out of reach. A rate below the slab needs the owner.
The tinting operator
One screen holds the dispensing queue. Each job names the base pack to load, the shade to dispense and the buyer it belongs to. Canister levels and the bases running low sit alongside. Rates, buyer balances and margins are not shown here, because nothing in that queue needs them.
Godown, delivery and accounts
The godown receives depot stock against orders, enters batch numbers, logs leakage and counts racks when a check is called. Delivery staff pick for a challan and bring the signed copy back. The accounts person posts painter receipts, enters cheques, marks them cleared and matches scheme credit notes to claims. None of the three sees retail margin unless the owner opens it up.
What the owner sets
Who sees which screen is fixed while the shop is being set up, and our team changes it when your staffing changes. A second shop can be limited to its own stock and sales, or given sight of both. Someone correcting a past invoice leaves the earlier version standing beside the change. Nothing is removed quietly.
Frequently asked questions
Can a counter boy see what a tin cost the shop?
No, unless the owner turns it on. The counter screen shows list rate, slab and net rate only.
Does the tinting operator need a separate login?
Yes. Each person has one, so every dispensing job carries the name of whoever ran it.
Is there a view on a phone?
Yes. Owners check stock, sales and painter dues from anywhere, and delivery staff use a phone for challans.
Can a second shop be kept apart from the first?
Yes. A shop can be limited to its own records, while the owner reads both together.
Tell us what you need.
Send a short brief and one of our engineers will come back to you within one business day.
- No obligation
- A reply within one business day
- Your details stay private