Requirements checklist
What to ask for when choosing software for paint dealers.
A checklist built from how paint dealers work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Tint record per customer and site
- Painter ledger
- Painter points and commission
- Site-wise material statement
- Stock by shade, base and pack
- Depot orders and scheme claims
- Leaking tins and uncollected tints
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners
- For counter staff
- For the tinting operator
- For store and delivery staff
- For accounts staff
Reports to ask for
Ask to see each one with your own sample data.
- Sales by brand, product and pack size
- Tinting jobs by shade code and operator
- Stock on hand on the shelf and in the store, with slow-moving tins
- Base and colourant consumed against dispensing jobs
- Painter and contractor balances with ageing
- Scheme claims put up, settled and pending
- Leaking tins, damaged packs and tinted packs unsold
Systems it may need to connect to
Note which ones you already run.
- SMS
- Card and QR code payments
- Accounts export
- Barcode or label printer
Questions for any vendor
Put these to every supplier you are comparing.
- Is this only for paint dealers?
- Can stock be kept by base and pack size?
- Does it record tinting machine jobs?
- Will it talk to the tinting machine itself?
- Can a customer shade be found again later?
- How are painter and contractor accounts handled?
- What happens to tinted packs that are not collected?
- Can company scheme claims be tracked?
- Can the figures reach our accounting package?
- What shapes the cost, and does a single-counter shop need this?
- How soon could the counter and tinting machine run on it?
- What should the dealer have to hand before starting?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Repeat tints never match
- Painter credit runs away
- The homeowner doubts the painter’s bill
- Scheme claims go unclaimed
- Base and colourant stock is off
Prefer to talk it through? See the paint dealers page.