E-commerce software · Configured implementation

Laboratory Supplies E-commerce & Quotation Software

This solution lets a laboratory supplier take institutional orders by catalogue number, issue quotations with validity dates, carry PO and budget references, and ship items with their lot certificates or calibration records. Small labs buy through a plain store. Scope follows the range you carry.

Discuss your requirement The business view

Product status

Configured implementation on a commerce platform chosen in discovery

The storefront, quotation flow and record fields are configured on a commerce platform, and that platform sets what can be done. GullySystem’s dealer-order software can carry the back office for contract customers where it fits.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

A lab’s order is a bundle of paperwork with goods attached. The solution holds the documents with the item, the quote with the order and the certificate with the lot.

It records what suppliers, makers and labs provide. It does not calibrate instruments, test reagents or decide what a lab may buy.

Technical sales staff
Order desk
Store and dispatch team
Institutional buyers
Department approvers

Modules

What is in the system.

Catalogue and documents

Catalogue numbers, specifications, packs and documents for each item.

Quotation engine

Quotes with validity, lead time and technical sheets, accepted online.

Institutional accounts

Departments, approvers, budget references and PO numbers.

Lot and serial records

Certificates by lot and calibration or installation records by serial.

Shipping rules

Handling classes per item that decide which carriers are offered.

Workflows

How the work runs through it.

Quote to PO to dispatch

A buyer requests a quote, accepts it, and sends a PO. The order carries both references and goes to the store.

Repeat consumables

A lab reopens a past order, edits quantities and sends it. Lot certificates for the new shipment attach automatically.

Instrument sale

An instrument is quoted, supplied against a PO and delivered with its calibration record, which is stored against the serial.

Catalogue and product data

What each product record holds.

Catalogue numbers

Your numbers with other suppliers’ numbers linked as cross-references.

Specifications

Fields such as range, capacity or purity as the maker states.

Documents

Datasheets, safety documents and manuals attached per item.

Pricing and order rules

How prices and orders are set.

Quotes

Each quote has a validity date, and an expired quote cannot be accepted without review.

Account rates

Institutions see their own agreed prices.

Approvals

An order waits for a named approver where the customer requires one.

PO and budget

The PO and budget reference travel with the order.

Stock and fulfilment

From stock to the doorstep.

Stock and supplier lead time

Items in stock ship from the store, and others show a supplier lead time.

Lot picking

The lot is recorded at pick and its certificate is attached.

Special handling

Cold, fragile or hazardous items are packed to a rule and sent by a permitted carrier.

Payments, returns and refunds

Taking money and giving it back.

Payments

Card or UPI for small labs, account billing and bank transfer for institutions.

Claims

Damaged, short or wrong items are logged with photographs.

Returns

Returned items are checked before restocking, and cold or hazardous lines follow a separate rule.

Admin controls and reporting

What the team can see and change.

Roles

Each team gets a screen set that matches its own work.

Reports

Open quotes, expiring quotes, lots shipped to each customer and pending lead-time items.

Audit trail

Document, price and approval changes are recorded with name and date.

Integrations

What it connects to, and on what terms.

Dealer-order software

Supplies contract rates, credit and dispatch where it fits your trade.

Accounting import

Bills go to your books as an exported file.

Carriers and payments

Every link is switched on only after the provider’s interface and your own account have been looked at.

Deployment

How it is set up and run.

Platform choice

Made after discovery, based on how far a platform handles quotes, lots and shipping rules.

Hosting

Our servers or your own cloud tenancy.

Customisation boundaries

What can change, and where the edge is.

What can change

Catalogue fields, quote layouts, approval steps and handling classes follow your range.

Where the edge is

Calibration, testing and the safe carriage of goods remain with the labs, makers and carriers. The system stores their records.

Migration and training

Moving over and getting people ready.

Loading the range

Items, documents and cross-references are loaded from your files, with a sample compared against the makers’ sheets.

Training

Sales staff practise quotes. The store practises lot picking and special handling.

Support scope

What support covers.

Cover

Support terms name the covered parts, the contacts and the hours they work.

Beyond cover

New product families, new channels or large data changes are quoted separately.

Subcategory coverage

Where each laboratory & scientific supplies subcategory is covered.

Each subcategory is either covered by this solution or has a page of its own where its software requirements differ.

Laboratory Equipment
Covered on this page
Quotes, site checklists and service registers fit the category solution’s quotation, order and record features as configuration.
Testing Instruments
Its own solution page
A serial-wise calibration record with due-date reminders and recalibration requests is an equipment history system, unlike a product catalogue.
Lab Consumables
Its own solution page
Lot and expiry records, certificates per lot and handling classes that limit carriers need their own data and flows, unlike simple repeat orders.
Laboratory Glassware
Covered on this page
Size variants, pack conversion, drawing approval and claims are catalogue, quote and returns features that the category solution covers as configuration.

Subcategory	Software	Why
Laboratory Equipment	Covered on this page	Quotes, site checklists and service registers fit the category solution’s quotation, order and record features as configuration.
Testing Instruments	Its own solution page	A serial-wise calibration record with due-date reminders and recalibration requests is an equipment history system, unlike a product catalogue.
Lab Consumables	Its own solution page	Lot and expiry records, certificates per lot and handling classes that limit carriers need their own data and flows, unlike simple repeat orders.
Laboratory Glassware	Covered on this page	Size variants, pack conversion, drawing approval and claims are catalogue, quote and returns features that the category solution covers as configuration.

Existing products

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for laboratory & scientific supplies e-commerce.

Common questions

Questions about this solution.

Is this a finished package?

No. It is assembled on a platform and shaped to your range after discovery.

Is a price list or a trial available?

No. No price list, free trial or live demo is offered. Cost and scope are set out when a proposal is written.

Can it manage hazardous items?

It stores the handling class you assign and limits carriers by it. Which classes apply is for your adviser to decide.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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