Software Solutions for Laboratory Equipment Suppliers
Laboratory equipment such as centrifuges, incubators, balances and fume cupboards is bought through quotations and sometimes tenders. Each unit has power, space and sometimes water needs. Suppliers need specification sheets, site requirements, installation and handover records, warranty and service history, and spares linked to the unit.
Quote the equipment with its site needs, then follow it to installation.
A lab does not just order an incubator. It prepares a bench, a power point and sometimes a drain, and expects the supplier to tell it what is needed before delivery.
Equipment dealers and agents
A dealer represents makers, quotes to institutes and companies and installs and services locally.
Importers
An importer brings equipment in, quotes with freight and duties, and supports it afterwards.
The workflow for laboratory equipment.
- 1
Needs and shortlist
The buyer states the application, throughput and available space, and a shortlist is made from specification fields.
- 2
Quotation with site needs
A quote lists the equipment, accessories and what the bench, power and water must provide.
- 3
Order and lead time
The order is placed with the maker, and its confirmed lead time is recorded.
- 4
Delivery and installation
The unit arrives, is installed once the site is ready and is handed over with a signed record.
- 5
Service and spares
Warranty period and service visits are recorded against the serial, and spares are ordered from the unit’s list.
The challenges, and what they cost.
What is specific to this trade.
These are requirements we would confirm in discovery. They describe what the solution may need to handle. They are not features that already exist.
- Specification and site requirements per model
- Installation and handover records signed by the buyer
- Warranty and service history by serial
What we would build for laboratory equipment.
Chosen from the commerce capabilities this business needs, not a list of everything.
Who works in the system, and what each can do.
What it would connect to.
An integration is confirmed only after its API, access and scope are checked. A connection that updates on a schedule is described as scheduled, not real-time.
- Maker price lists and specifications, where they are shared in a usable form
- GullySystem’s dealer-order software, for consumables and spares sold to the same lab
- Books updated from a periodic export
How the work runs, and what we need from you.
What you provide
- Your range with specifications and site needs
- Recent quotes with their technical sheets
- How you book installation and service today
Site needs first
The catalogue starts from what each unit needs, since every quote and installation hangs on it.
Records next
Installation and service records are tried on a few recent installs.
What you receive.
- A specification catalogue and quote builder
- Site checklist and installation records
- A serial-wise service register
- Practice sessions for sales engineers and installers
How progress is judged.
Measures are agreed against your own baseline. We do not promise a result in advance.
- Installations delayed for site readiness
- Quotes rebuilt from scratch for repeat tenders
Selling at home and abroad.
Voltage, water quality and safety markings for laboratory equipment differ by country. A listing carries the variants you sell. Needs differ by country, and your adviser confirms them.
The wider requirements for laboratory & scientific supplies are on the Laboratory & Scientific Supplies page.
Related subcategories.
Laboratory Supplies E-commerce & Quotation Software
Configured implementation
The storefront, quotation flow and record fields are configured on a commerce platform, and that platform sets what can be done. GullySystem’s dealer-order software can carry the back office for contract customers where it fits.
Quotes, site checklists and service registers fit the category solution’s quotation, order and record features as configuration.
Read about the softwareExisting GullySystem products that apply
Related services
Questions about laboratory equipment e-commerce.
Can it generate technical compliance sheets?
It can hold the sheets you prepare and attach them to quotes. Writing them remains a job for your technical team.
Does it plan the lab layout?
No. Layout belongs to the lab’s designers. The system stores the files they supply and links them to the quote.
Can it track service visits?
Yes. Visits are recorded against the serial, with what was done and who attended.
Talk through your commerce requirement.
Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.
- No obligation
- A reply within one business day
- Your details stay private