Guard duty, client bill and wage sheet from one roster.
Run deployment for an agency with guards posted across many sites. Each contract carries its posts, shifts and rate per duty. The roster shows who stands where, and a gap is filled from the reliever pool before the post goes empty. Attendance is marked at the site with a photo and a location, and the same duty builds the post-wise invoice and the wage sheet.
- Sites, posts, shift patterns and contract rates set up first
- Guard records, opening advances and current rosters migrated
- Configured and looked after by one remote team
Security Agency Management Software, configured by GullySystem, runs deployment for an agency with guards posted across many client sites. Owners, supervisors and field officers keep site contracts with their posts and rates, the monthly roster, attendance marked at the post, incidents and the wage sheet. The same duty builds the client bill. Your own wage rules are set at set-up.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Contract set-up
Set up each client site with its posts, shift pattern, number of guards and supervisors, rate per duty and billing terms.
- 2
Monthly roster
Place guards on posts and shifts for the month, with weekly offs planned. A reliever pool is kept aside for expected gaps.
- 3
Shift start
The guard marks attendance with a selfie and location at the gate. Where a guard has no smartphone, the supervisor marks the whole post from a handset.
- 4
Absence and cover
A post shows as open on the control room screen. A reliever is assigned, and the record keeps who filled it, from when and what the client was told.
- 5
Night checks and incidents
Field officers log each visit with time, site and remark. An incident goes in with photographs, the guard on duty and the action taken.
- 6
Month end
Duties by post become the client invoice with any shortfall shown. The same duties by guard become the wage sheet with overtime, advances and deductions.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Site and post register
Record every client site with its posts, shifts, contracted strength, rate per duty, billing cycle and the facility manager who signs off.
Learn moreGuard records
Keep each guard’s photograph, address, bank account, pension and insurance numbers, ID and verification copies, training and licence dates and sites worked.
Learn moreMonthly roster
Place guards on posts and shifts for the month, with weekly offs, leave and double duties visible in advance.
Learn moreReliever pool
Maintain a standing list of guards who can be sent at short notice, so a gap is filled from a screen.
Learn moreAttendance from the site
Mark shift start and end with a selfie and location at the post. Supervisors can mark a full post when guards carry basic phones.
Learn moreLeave and weekly off
Record leave requests and approvals against the roster, so replacements are planned and the wage sheet is aware.
Learn moreIncident records
Log thefts, gate disputes, fires, medical cases and client complaints with time, photographs, the guard on duty and the action taken.
Learn moreField officer checks
Record night and day visits from the site with time, location and remarks, and list sites not visited this week.
Learn morePost-wise client billing
Compare duties delivered with duties contracted for each post, with agreed deductions for an unmanned shift, service charges and tax.
Learn moreWages and deductions
Build the wage sheet from duties with overtime, night allowance, advances, uniform recovery, and pension and insurance contributions on your own rules.
Learn moreUniform and kit issue
Record uniforms, shoes, badges, torches and ID cards issued to each guard, and what is recovered on leaving.
Learn moreClient view
Give the client’s admin team a login showing attendance, open posts and incidents at their site.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Attendance & Time Tracking
Guards mark shift start and end with a selfie and location at the post, and supervisors can mark a whole post where guards carry basic phones.
- Payroll Management
The wage sheet is built from duties delivered, adding overtime, night allowance, advances and uniform recovery under the agency’s own rules.
- Leave & Holiday Management
Leave requests and approvals are recorded against the duty roster, so the control room plans replacements and the wage sheet reflects the absence.
- Employee Database
Each guard’s file holds photograph, address, bank account, pension and insurance numbers, verification copies, training and licence dates, and the sites worked.
- Client Portal
A client’s admin team gets a login showing attendance, open posts and incidents at its own site, without calling the agency office.
- Invoice Management
Billing compares duties delivered against duties contracted for each post, then applies agreed deductions for unmanned shifts, service charges and tax.
- Benefits & Compliance
Pension and insurance deductions are worked into the monthly wage sheet by the agency’s own rules, so statutory amounts sit beside overtime and advances.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Views by Role for Security Agency Teams
A security agency has several groups of people working from one record.
Learn moreReports for Security Agency Owners and Managers
These reports bring together what a guard agency usually holds in separate files: duties, open posts, attendance, wages, invoices, incidents and guard papers.
Learn moreIntegrations for Security Agency Software
The software connects to your accounting package, WhatsApp, SMS, bank salary transfer files and biometric devices at large sites.
Learn moreOne system, each person sees their part.
For owners
See strength on duty against strength contracted, sites running short, duties billed this month, wage cost by site and incidents of the week.
For operations managers
Build the roster, see open posts as they appear and send a reliever, recorded with the time sent.
For field officers
See your sites for the night with attendance marked at each post, and record a visit or incident from the gate.
For guards
Press one button and take a selfie when the shift begins.
For accounts and payroll
Prepare client invoices from duties and the wage sheet with deductions, advances recovered and the payroll files your accountant asks for.
The numbers the owner asks for.
- Duties delivered against duties contracted, site by site
- Posts left open, and who filled them
- Attendance by guard for the month
- Wage sheet with overtime, advances and deductions
- Client invoices with ageing
- Incidents by site, with what was done
- Guard papers and training dates falling due
Who this is built for.
- Agencies posting guards at apartment complexes, factories and warehouses
- Agencies whose supervisors send register photographs every morning
- Agencies billing corporate clients monthly, post by post
- Agencies that keep a reliever pool for absent guards
- Agencies supplying housekeeping and pantry staff alongside guards
- Owners who want the duty count and the wage sheet to come from one place
When it is not the right choice.
- An agency with one site and a dozen guards. A register and a phone will hold that comfortably.
- Large manpower companies running payroll for thousands of people across many regions. You need an HR system built for that scale.
- Training dates, licence copies and verification papers are recorded here. Meeting security licensing rules or labour law is a matter for your agency and whoever advises it.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting export
- SMS
- Bank salary transfer files
- Biometric devices at large sites
Questions owners ask before a demo.
Our guards do not all have smartphones. Will attendance still work?
Yes. The supervisor marks the whole post from a phone at shift start, with a photograph and the location of the gate. Guards with phones mark themselves, and both go into the same duty record.
Can it bill each client post by post?
Yes. Duties delivered are set against duties contracted for every post, with your agreed deduction for an unmanned shift. The attendance behind any line opens in a click.
Does it work out wages with pension and insurance deductions?
Yes, on the rules you set with your accountant. The wage sheet is built from duties, with overtime, allowances, advances and uniform recovery. Returns are filed by your accountant, not by the software.
Does it make our agency compliant with security licensing rules?
No. Compliance is not something software can provide. Licences, verification copies, training dates and wage records are held so they can be produced quickly when a client or an inspector asks.
Can invoices and wage summaries go to our accounting package?
They are exported for your accounting package, with ledger names matched to yours during set-up. A live connection is possible later if your volumes justify it.
Can guard and site records be moved in?
Yes. Guards, documents, site contracts, current postings and outstanding advances are carried over from your spreadsheets ahead of go-live, and for the first month the old sheet runs beside it.
How is an incident at midnight recorded?
The field officer or supervisor logs it from the site with photographs, the guard on duty, the time and the action taken. The client can be sent that record the same night.
Who owns the attendance and guard data?
Your agency does. Handing the whole record back is covered in writing before work starts.
What does it cost?
Sites, guard strength, and whether payroll sits inside it shape the figure. Biometric devices at large sites, bank salary files and the accounting export add scope. Guard records, postings and outstanding advances carried over count too. No price is published. You see a roster and a wage sheet first, then each part is priced.
We run four sites. Should we use a ready attendance app?
Try one first. Ready apps mark attendance well and cost little. They strain when billing rules differ contract by contract and wages must come from the same duties. If you have reached that point, share your requirements.
How soon could supervisors mark attendance from the post?
The site and post register, guard records, the monthly roster and attendance from the site would likely start the work, since open posts and unbilled duties show up there first. Reliever pool, leave, incidents, wages and invoices follow. In the proposal, every stage is tied to a date.
What should operations and accounts have ready?
Have ready the client contracts with rates and billing cycle, the guard list with documents and bank details, current postings, outstanding advances, and last month’s wage sheet. A roster, a client invoice and an incident report serve as samples. Operations, field officers and accounts each name a contact.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Every part, on its own page.
Each page covers one part of the system: what it records, who uses it and what it hands on.
- Guard Roster by Post and Shift
- Reliever Pool for Absent Guards
- Guard Attendance at the Gate
- Post-Wise Billing for Security Contracts
- Guard Wage Sheet and Deductions
- Incident Records for Security Sites
- Field Officer Night Check Records
- Guard Records With Document Dates
- Site and Post Register for Security Agencies
- Leave and Weekly Off for Guards
- Uniform and Kit Issue for Guards
- Client Login for Security Agency Contracts
- Views by Role for Security Agency Teams
- Reports for Security Agency Owners and Managers
- Integrations for Security Agency Software
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
Related products.
See Security Agency Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements