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GullySystem

Reports for Security Agency Owners and Managers

These reports bring together what a guard agency usually holds in separate files: duties, open posts, attendance, wages, invoices, incidents and guard papers. Each one is drawn from the live duty record.

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One record behind every report

In many agencies attendance sits in photographs of registers, the wage sheet in one file and the client invoice in another. A question from the owner then needs several of them to be read side by side. Every report is built on the same duty record that the roster, the attendance marks and the invoice already use. The question is answered from one place.

The reports

Duties delivered against duties contracted

Shown site by site, so that a site running short is visible to the owner and to operations before the client has to raise it with the facility manager.

Posts left open

Posts that began a shift without a mark, and who filled them with the time of sending.

Attendance by guard

The month’s attendance for each guard, built from the marks taken at the post, so that duties counted for wages match the marks on the gate.

Wage sheet

Duties by guard, with overtime, night allowance, advances and deductions applied on the rules you set with your accountant for every guard alike.

Client invoices with ageing

Invoices by client with the age of each one, so accounts can see which are unpaid and for how long.

Incidents by site

What happened at each site and what was done about it.

Papers and training falling due

Guard papers and training dates that fall due soon, listed before a client or an inspector asks.

Who acts on them

Owners read duties against contracts and the wage cost by site. Operations works from open posts and attendance. Accounts works from the wage sheet and the invoices with ageing. Field officers and operations read incidents by site to see where trouble repeats.

What the figures reflect

Each report is only as full as the entries behind it. Attendance has to be marked, posts filled and incidents logged before a report is whole. A report that looks short often traces back to a record still waiting for its update. Reports beyond this list are scoped with you during implementation.

FAQ

Frequently asked questions

Are the reports live?

Yes. They read the current duty record, so they change as attendance is marked and posts are filled. Nobody has to prepare them by hand each month.

Can one report show the wage cost against billing?

Duties billed and wage cost by site are both read from the same duties. How they are set side by side for your owner is agreed during scoping.

Can a client receive a report?

The client login shows attendance, open posts and incidents at the client’s own site. Other reports stay with the agency unless you decide to share them in another form.

Do these reports file anything for us?

No. They prepare figures. Returns and statutory filings stay with your accountant and advisor.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements