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GullySystem
Security · Software for security agencies

Count each duty once, then bill the client and pay the guard from it.

Security agencies put guards on posts across many sites and shifts. Billing, wages and statutory deductions all depend on attendance that reaches the office as gate registers and WhatsApp photos. The system runs the roster, the muster, the reliever pool and post-wise billing, so the same duty becomes the invoice and the wage sheet.

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At a glance

Your product is a person standing at a gate at the right hour. When that goes wrong, the client notices before you do.

Who is on duty, where, right now has to be on a screen, and it has to become the invoice and the wage sheet without anybody counting it twice.

How the work runs today

Each site has a contract for a strength of guards and supervisors across shifts. The operations manager builds the monthly roster in Excel, moves guards between sites when somebody takes leave, and arranges relievers on the phone. Attendance is marked in the gate register, and the supervisor sends a photo of it to the office.

At month end the office builds a muster per site from registers and messages, guard by guard. Wages, double duty, overtime and provident fund and insurance deductions are worked out in Excel over three long evenings.

Each client is billed on duties delivered against the contract, with the service charge on top, and any shortfall becomes an argument. Night checks by field officers go into a diary, if they go anywhere.

Where it breaks

What goes wrong for security agencies without a proper system.

The muster is counted from registers

Month-end duty counts take days, and one mistake either underbills the client or overpays a guard. Both surface much later.

Relievers are arranged by phone

A guard does not turn up, the supervisor calls five people, and the post stands empty for two hours. The client sees it first.

Clients question our bills

The client’s admin team says two posts were empty on Sundays, and there is nothing to show otherwise. Your word stands alone.

Night checks cannot be proven

The field officer says he visited three sites at two in the morning, and nothing records the time or the place. Supervision is a matter of trust.

What the software does

What we would build for security agencies.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Site contracts and posts

Record posts, shifts and strength for each client site, with the contract rate against each one.

Monthly roster with relievers

Assign guards to posts and shifts, and fill gaps from a reliever pool and not a round of phone calls at six in the morning.

Mobile attendance with photo and location

Let the guard or supervisor mark attendance with a selfie and a location, from the post itself, at the start of the shift.

Guard records, verification and training

Hold each guard’s address proof, police verification and training dates on their own record, with licence copies where you keep them.

Uniform and kit issue

Record what each guard was issued, from shoes and belt to a torch, and what is due back when they leave.

Night check log

Let field officers record each visit with time, place and remarks, reaching head office the same night.

Duty-based billing and wage sheet

Turn duties per post into the client invoice with your service charge, and duties per guard into the wage sheet with statutory deductions worked out.

Before you talk to a supplier

A requirements checklist for security agencies.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for security agencies.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Security Agency Management Software

Site contracts and posts, rosters with relievers, attendance from the site, wages and deductions, post-wise client billing and incident records for security agencies.

See the product
More products

Other products in the same sector as security agencies.

Solutions inside

The business modules security agencies use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help security agencies.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Data Engineering and Business Intelligence

Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.

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All our other services

Guides

Written for security agencies.

Practical notes on running the business, not product marketing.

How a Security Agency Closes the Month, from Muster to Invoice and Wages

Month-end for a security agency: freeze the muster, settle relievers, bill each post on duties delivered and build the wage sheet from the same count.

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How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

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PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

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Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions security agencies ask before they call.

Can wages and invoices go to my accounting software?

Not built in. Client invoices and wage summaries can leave as a file for your ledger software, priced on its own once your ledgers are seen. The salary bank transfer file comes off the same sheet, and duty-level detail stays here.

Will using this keep our guard licensing and labour filings in order?

No, and no software can. It records guard details, training dates, attendance, wages and deductions, so the records are easy to find when a client or inspector asks.

Will guards manage a phone app?

Usually, because marking attendance is one button and a selfie. Where a guard has no smartphone, the supervisor marks the whole post from a handset of their own.

Can a client see the muster for his own site?

Yes, as an option you switch on. A client view shows duties marked at their posts and nothing from your other sites. Most agencies turn it on only for the clients who ask.

What goes into pricing a guarding agency system?

Sites and posts, guards on rosters and supervisors using phones decide the base. Wage rules and client billing add more. Night check logs and kit issue are separate parts, priced after the roster has run on a live site.

What should a guarding agency assemble first?

Bring site contracts stating strength per shift, a monthly roster, gate registers, a muster, a wage sheet and a kit note. Name an operations manager and a site supervisor to check screens. Paperwork leads for security agencies.

Can the agency take muster and guard records away?

Site posts, rosters, attendance, payroll sheets and invoices are the guarding agency’s, and open files are available. The guarding agency owns the code too. The builders are also the support desk.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many security agencies.

Across India

Cities where security agencies are common.

Related

Related industries.

Category

Part of these wider groups.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements