Site and Post Register for Security Agencies
The register holds every client site with its posts, shifts, contracted strength and rate per duty. The roster, the attendance marks and the client invoice all read from it.
One entry for each contract
A security contract is written post by post. A gate, a lobby and a night patrol may each carry a different shift pattern and a different rate. The register holds the contract in that form. Roster, attendance and billing then refer to the same posts and not to three separate lists.
What a site entry holds
Where the register is used
- Roster: guards are placed into the posts and shifts the register defines
- Attendance: each mark is stored against a post, not only a site
- Billing: delivered duties are compared with contracted strength for each post
- Open posts: a post with no mark at shift start is raised on the control room screen
What the client and the agency decide
Sites with their own rules are set up as the contract reads. How a shortfall is deducted or a double duty charged is settled with you client by client. We do not decide those terms. They come from the contract your agency has signed, and the register records them.
Frequently asked questions
Can a site have several posts with different rates?
Yes. Rate per duty is held on the post, so a gate and a night patrol at one site can be billed at different rates.
Who sets up the sites at the start?
Your operations team supplies the contracts, and the sites, posts and rates are entered as each contract reads. Guards and current postings are loaded before the first roster is published.
Does it work for housekeeping and pantry contracts as well?
Yes, where the agency supplies those staff beside guards. They sit on the same posts and shifts, and the details are agreed during scoping.
What if a contract changes mid-year?
Update the post, its strength or its rate. How a revision applies to duties already billed is agreed with you for that client.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements