Guard Roster by Post and Shift
The roster places guards on posts and shifts for the month, with weekly offs, double duties and approved leave. Contracted strength and the guards actually placed appear on one screen.
Rosters kept on paper
Many agencies build the next month on a sheet and print it. Changes are made by hand, and the supervisor and the operations manager end up holding different versions. One screen keeps a single version, and every change is recorded on it.
What the roster holds
Checks before publishing
Contracts are the reference.
- Contracted strength for each post, beside the names placed
- Sites running short, listed before the client raises it
- Guards placed on two sites in the same shift, flagged
- Guards with no duty this month, so the reliever pool is used
- Verification and training dates falling due, next to the posting
Frequently asked questions
Can we change the roster mid-month?
Yes. A guard moved on the 14th is moved on the roster, so the duty count at month end follows what happened and not the plan of the 1st.
Does it build the roster on its own?
No. You place the guards. The screen shows where you are short, which shifts clash and whose off day is missing.
Can one guard be rostered across two client sites?
Yes, where your contracts allow it. Duties are split by post, so each client is billed for what it received and the guard’s wage counts both.
What about supervisors and housekeeping staff?
They go on the same roster, by post and shift. An agency supplying pantry and housekeeping staff alongside guards can run one roster for all of them.
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