An Invoice That Opens Into the Attendance Behind It
Duties delivered are set against duties contracted, post by post. When the client’s admin team queries three Sundays, the marks behind that line open in a click.
The bill that sits unpaid
They say two posts were unmanned on three Sundays in March. Your register says otherwise, somewhere, in a file at the site. The invoice waits while both offices look for paper, and by the time it is settled the next month’s bill is already late.
How the invoice is built
Contracted against delivered
Each post carries its contracted strength and its rate per duty. The invoice shows what was owed, what was stood, and the difference between them.
Your deduction, not a standard one
No two clients count an unmanned shift the same way. The rule for each contract is set up as the contract reads, including the odd site with its own arithmetic.
Double duties and extra deployment
Men sent for a function or a night audit are charged at the rate agreed for them, on the same bill.
Service charge and GST
Your service charge and the tax go on the invoice in the form your client’s accounts department expects to receive it.
After the invoice goes out
- Attendance behind every line, openable when a query comes
- Invoices with ageing, so a February bill is not remembered in June
- Billing cycles that differ by client, because they do
- Invoice summaries exported for Tally with your own ledger names
- The same duties feeding the wage sheet, counted once
Frequently asked questions
Can it bill some sites monthly and others fortnightly?
Yes. The billing cycle belongs to the contract, so a warehouse billed fortnightly and an apartment complex billed monthly run side by side without anybody keeping two sheets.
Does it decide the deduction for an unmanned shift?
No, you do, contract by contract, and it is set up that way. Some clients deduct the duty, some deduct a day, some negotiate every month. The software applies your rule and does not argue your case for you.
Do the invoices go into Tally by themselves?
No. The month’s invoices download as a summary your accountant brings into Tally, under the ledger names he already uses. A live link between the two is a build of its own, worth doing when your volume asks for it.
What if a client disputes a month we have already closed?
Open that invoice and the duties behind each post are still there, with the photographs and the times. Most disputes end at that screen, and any correction you agree to is recorded against the same invoice.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
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