One connected system for estimates, projects, crews and renewals.
Manage landscaping and lawn care projects for villas, apartments and offices from estimate to maintenance. Estimates are built from your own rates, and an approved one becomes the contract. Crews pick up work orders and upload site photos from their phones. Plants and materials are ordered against the project, and annual maintenance contract (AMC) visits and renewals appear as reminders before the date.
- Your rates for lawn, planting, paving and labour loaded first
- Clients, open projects and live maintenance contracts migrated
- Supported after go-live by the team that configured it
Landscaping companies, garden maintenance contractors and horticulture teams use GullySystem’s Landscaping Management System for villa, apartment and office work. It holds estimates built from your own rates, projects and milestones, crew schedules with site photos, plant and material stock, and invoices. Annual maintenance contract (AMC) renewals come up as reminders. You pick the rates it starts from.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and site visit
Record the enquiry and fix a site visit. Notes, levels and photographs from the visit, including existing trees and the irrigation point, stay on the client record for whoever builds the estimate.
- 2
Estimate and contract
Build the estimate from your own rates for turf, plants, paving, drip irrigation and labour. Quotes awaiting a response sit on a follow-up list, and an approved quote becomes the contract.
- 3
Planning
Set tasks and milestones, such as grading, topsoil, planting and turfing, and assign crews. Purchase orders to the nursery are timed to those milestones, so saplings arrive when beds are ready.
- 4
Work on site
Crew leads open their tasks on a phone, tick the checklist and upload photos of each bed. The client receives milestone updates by email or SMS.
- 5
Invoicing
Raise the invoice from the approved quote with tax, and track transfer, card or cash payments until nothing is pending. Extra work asked for on site is added as a variation.
- 6
Maintenance and renewal
Maintenance visits for mowing, pruning, fertilising and pest spray go on the crew schedule. A renewal reminder appears before the contract ends, so the client is called first.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Estimates and contracts
Build quotes from your own rates for turf, planting, paving and irrigation, send them to the client, follow them up and turn them into a contract on approval.
Learn moreProjects and milestones
Keep each project with its tasks, milestones and crew. Update progress from site with photos and notes, from grading and topsoil through planting to the final turf roll.
Learn moreCrew scheduling and attendance
Plan crew schedules and work orders by site, record attendance and keep a record of who worked where, so a gardener’s day is never in dispute.
Learn moreField app with photos and checklists
Let gardeners and supervisors see their tasks, complete checklists for pruning, mulching or spraying, and upload site photos from a phone.
Learn moreMaterial deliveries and site visits
Schedule deliveries of plants, soil and hardscape material around milestones, and tell the client when they will arrive, so pavers and saplings are never left standing on the road.
Learn morePlant and material stock
Track saplings, shrubs, topsoil, compost, fertiliser, tools and pavers as they are used, with reorder alerts when a line runs low.
Learn moreSupplier purchase orders
Raise purchase orders to nurseries and material suppliers and record deliveries received, short or still due, so the nursery’s delivery challan is checked against what actually arrived.
Learn moreInvoices and payments
Raise tax invoices from the quote, track pending payments and record transfer, card or cash. Part payments against a milestone are shown beside the balance.
Learn moreClient records and AMC reminders
Keep each client’s projects, service notes and messages, with reminders for maintenance visits and annual maintenance contract (AMC) renewals ahead of the end date.
Learn moreProject profit and crew reports
Review profit per project, crew output, material use and client feedback on one dashboard, so the next podium garden is priced from real cost.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Sales staff price a garden job from the firm’s own rate list, send it to the client, follow it up and convert it to a contract.
- Task Management
Every landscaping project holds its tasks, milestones and assigned crew, and supervisors post progress from the site with photos and notes.
- Attendance & Time Tracking
Crew schedules and work orders are planned site by site, and attendance is marked so the office can see who worked where on any day.
- Purchase Order Management
Orders to nurseries and material suppliers are raised in the system, and each delivery is logged as received, short or still due.
- Invoice Management
Tax invoices are raised straight from the approved quote, pending client payments are listed, and transfer, card or cash receipts are recorded against each bill.
- Stock Tracking and Alerts
Plants, soil, fertiliser, tools and paving stones are drawn down as jobs use them, and the store gets a reorder alert when a line runs low.
- Service Reminders
Each client’s projects and service notes sit on one record, and reminders prompt maintenance visits and annual maintenance contract renewals before they fall due.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Views by Role for Landscaping Companies
A landscaping company has owners, project managers, crews and an accounts team, and each works from a different part of one record.
Learn moreWhat Landscaping Software Connects To
Landscaping Management System connects to an accounting package, to messaging and email, and to payment methods.
Learn moreOne system, each person sees their part.
For owners
See quotes won and lost, projects on site, profit per project and maintenance contracts due for renewal, without calling each project manager.
For project managers
See milestones, crews on each site, material deliveries and photos from site, without driving to every garden before lunch.
For gardeners and crew leads
See today’s site and tasks on a phone. Complete the checklist and upload progress photos of each bed before leaving.
For purchase and accounts
Manage purchase orders to nurseries and suppliers, deliveries due, invoices raised and payments pending, with the oldest unpaid client bill on top.
The numbers the owner asks for.
- Quotes sent, pending, and won
- Profit per project against the estimate
- Crew hours and tasks by site
- Plants and material used by project
- Unpaid invoices by client
- Maintenance contracts due for renewal
Who this is built for.
- Landscaping companies building gardens for villas and apartment projects
- Garden maintenance contractors with society and office contracts
- Terrace and balcony garden firms handling many small jobs
- Contractors doing handover gardens for builders
- Horticulture teams maintaining corporate campuses and hotels
When it is not the right choice.
- If you run a plant nursery that sells mostly over the counter, you need retail billing and stock, not project software.
- A single gardener with a few regular homes can manage with a diary and a bank app.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting software export
- SMS
- Payment gateways and mobile wallets
Questions owners ask before a demo.
Can it make estimates from our own rates?
Yes. You set your rates once, and each estimate is built from them. An approved quote becomes the contract and later the invoice, so turf area, plant counts and labour are never typed again.
Does it handle annual maintenance contracts and renewals?
Yes. An AMC is held with its own start and end dates. Its visits go on the crew schedule, and a renewal reminder comes up before the contract ends. Live AMCs, clients and open projects are imported from your sheets before go-live.
Can gardeners use it on their phones?
Yes. Crews see their tasks, complete checklists and upload photos from an ordinary smartphone, and the office sees progress without calling. The app runs in the phone browser, so a site needs a working connection.
Can I see where a crew is, and the route for the day?
No. What is recorded is attendance and the site each crew worked, with photos against the task. There is no live map of a crew’s position. The order in which sites are visited is planned by your supervisor.
Can we see profit on each project?
Yes. Materials, labour and invoices are recorded against the project. You can compare what was quoted with what it cost, and see where soil, plants or crew days overran.
How does a society pay its monthly maintenance bill?
The tax invoice is raised against the contract, and transfer, card or cash receipts are entered against it. A payment gateway you already hold can be connected at set-up. Invoices still unpaid sit on one list by client.
How do invoices reach our accounting software?
By export. Invoices and purchase bills are exported so your accountant can post them to the ledger. A direct connection is scoped only on request.
Who owns our project and client data?
Your company does, and the written proposal covers the handover of everything you have entered.
How is it priced?
No price is published. It depends on your crews, sites and set-up. It starts with a demo and ends with a written figure.
We are a small team. Where should we start?
Begin with the free technology audit. We look at how you quote and schedule today, then say whether this product, a simpler tool or your current sheets will serve you better.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Written for this trade.
Practical notes on running the business, not product marketing.
Businesses that use this.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Landscaping Management System with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements