Invoicing From the Approved Landscaping Quote

Landscaping Management System raises a GST invoice directly from the approved quote. Payments by UPI, card or cash are recorded against it, and pending balances sit in one list.

Share your requirements

Raised from what was agreed

Retyping an invoice is a common source of a wrong amount, so each invoice comes from the approved quote. Nobody starts from a blank sheet. The lines come across as agreed.

GST invoice from the estimate

Lines, quantities and tax come across from the approved quote, and not from a fresh spreadsheet somebody opens under time pressure. Nothing is retyped.

Billed by milestone

Advance, stage payment and closing bill are raised as separate invoices, and each one covers only the part of the garden that is finished at that point.

Extra work on its own line

Changes agreed during the project appear separately, which is easier to explain to the client than a revised lump sum.

Money coming in

Payments arrive in three modes, and cash is usually one of them. Each receipt is entered on the invoice it pays, with its date and mode, so the balance is always current.

UPI, card and cash

Each receipt goes against the invoice it pays, showing when it came in and by what mode, so that the balance on that invoice is always current. Cash is entered like the rest.

Part payments tracked

An invoice can stay half paid for a month while work continues. The remaining balance is what the follow-up list shows.

Reminders before the call

Pending amounts by client are listed, so the accounts person works from the system and not from a diary.

Your accountant and your books

Accountants prefer structured entries to folders of screenshots at year end. Invoice and receipt data stay attached to the client and project, and can be handed to Tally.

Passed through to Tally

Invoice and receipt data can be handed to Tally, so the ledger is not typed a second time. Your accountant works from entries and not from screenshots.

All invoices under the client

Paid or open, every bill sits with the client and the project it was raised against.

Outstanding by project

Money still owed is visible per garden. That helps show whether the job made a margin.

FAQ

Frequently asked questions

Does the invoicing system raise GST invoices?

Yes. Invoices carry GST and are built from the approved quote. The data can be passed to Tally for your accounts.

Can we take an advance before work starts?

Yes. An advance is recorded against the project and set off when you bill the first stage. The balance stays visible until nothing is pending.

How do we follow up a housing society that pays late?

Work from the unpaid invoice list, which groups pending money by client with the date each bill went out. A reminder can go by SMS or email before anyone picks up the phone.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.