Paddy intake, milling yield, grading and rice dispatch kept on one lot record.
Follow paddy from the weighbridge through drying, parboiling, husking, polishing and bagging to the stitched bag. Each paddy lot is weighed in with its moisture and carries its price into the milling yield. Head rice, brokens, bran and husk are recorded per run, and every bag is counted by variety and grade. Owners, gate staff, mill operators and dispatch teams read the same record.
- Varieties, grades, bag weights and rates entered the way your mill sells
- Paddy suppliers, open stock and dues migrated
- Changes to grades and run sheets handled by GullySystem staff when asked
Paddy intake, drying, parboiling, milling, grading and bagging sit on one record, built and hosted by GullySystem. Each lot is weighed in with its moisture and price, and its head rice, brokens, bran and husk are logged per run. Bag counts by variety and grade support dispatch and receivables.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Paddy purchase
A load reaches the weighbridge. Weight, moisture and foreign matter are recorded, a price is fixed, and a paddy lot is opened.
- 2
Drying and parboiling
Lots go to the yard or dryer, and parboiled varieties are soaked, steamed and dried. Times and batch sizes are logged.
- 3
Cleaning and husking
Pre-cleaning removes stones and chaff. Husking records paddy in and husk out for the run.
- 4
Polishing and sorting
Brown rice is polished, then colour sorted. Bran and discoloured grain are weighed out.
- 5
Grading and bagging
Graders split head rice and brokens by length. Bags are filled to a fixed weight, stitched and stacked by variety and grade.
- 6
Dispatch and dues
Orders are loaded against bag counts, delivery notes are raised, and wholesaler balances are tracked until paid.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Goods Receipt (GRN)
Each load is weighed with its moisture and foreign matter, priced from your table, and received as a paddy lot.
- Vendor Management
Farmers and agents are kept with their advances and part payments, so one lookup shows what a supplier is owed.
- Production Planning
Runs are scheduled by lot and variety against orders, and the output of each run is recorded when it closes.
- Batch and Serial Tracking
Soak, steam and dry times are logged under a batch number that follows the grain into milling and bagging.
- Quality Control
Head rice, brokens and discoloured grain are recorded for each lot, and the broken percentage is read against the polisher setting.
- Stock Tracking and Alerts
Bags are counted by variety, grade and weight into stacks, with alerts when a grade runs below what open orders need.
- Order Management
Orders are taken by variety and grade, loaded against bag counts and followed to the delivery note.
- Collections and Payment Follow-Up
Wholesaler balances are listed oldest first, with reminders and promised payment dates kept beside each buyer.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For weighbridge clerks
Weigh loads, enter moisture and foreign matter, and open the paddy lot with its price.
For mill operators
Log drying, parboiling, husking and polishing runs against the lot being processed.
For warehouse keepers
Count bags into stacks by variety and grade, and load against dispatch orders.
For accounts staff
Post supplier advances, record payments received from wholesalers and chase old balances.
For owners
Read yield, broken share and dues by lot, supplier and buyer.
The numbers the owner asks for.
- Milling yield by paddy lot and variety
- Broken percentage by polisher setting
- Paddy purchased by supplier with moisture readings
- Bran, husk and broken rice sold by buyer
- Bag stock by variety, grade and stack
- Wholesaler balances, oldest first
Who this is built for.
- Raw rice mills buying paddy and selling milled rice to wholesalers
- Parboiled rice mills running soak, steam and dry lines
- Mills that sell branded retail packs alongside bulk sacks
- Custom millers who mill paddy for farmers and traders
- Mills that sell bran and husk as steady by-products
When it is not the right choice.
- A village huller milling a few bags for neighbours can keep a notebook.
- Flour millers working with wheat will find Flour Mill Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighbridge scale import
- SMS
- Barcode and label printing
- Accounting export
Questions owners ask before a demo.
Can it record moisture on each paddy load?
Yes. Moisture and foreign matter are entered at the weighbridge, and the price is worked from your table. The reading stays on the lot through drying and milling.
How is milling yield calculated?
Paddy weight going in is set against husk, bran, head rice and brokens coming out of each run. Yield can be read by lot, variety and supplier.
Can we log parboiling times?
Yes. Each batch records its soak, steam and drying times and the bay used. That helps when a run produces cracked or discoloured grain.
Does it value bran and husk?
Yes. Bran and husk sales are booked by buyer and weight and credited to the lot, so the lot’s return includes them.
Can the scale feed the weight in directly?
Some weighbridge indicators can be connected through an import arranged during implementation. If yours cannot, the clerk keys the figure in.
Can it follow bags by stack position?
Yes. Bags are counted into stacks by variety, grade and weight, and loading against an order reduces the stack count.
Does it handle custom milling for farmers?
Yes. Paddy brought by a farmer for milling is kept apart from the mill’s own stock, and milling charges are billed with the rice returned.
Who owns the records?
They remain yours. The format for taking a copy of them away is set down in the quotation.
How do we get a price?
We first look at your mill, from dryer to bagging line. Your own varieties are then shown running in a demonstration, and the cost is stated in a proposal after that.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
See Rice Mill Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements