One record for each machine, from stainless sheet to site commissioning.
One record follows each machine from the first spiral mixer or batch fryer enquiry through cutting, TIG welding and polishing. It carries on through the factory acceptance test and the site start-up visit, then into spares. The record holds the parts list, mill certificate heat numbers and test readings under a single serial. Sales engineers quote from your own option tables. The bay sees only released drawings. Service staff see what was installed.
- Your option tables, price rates and FAT sheet layouts set up by our team
- Machine serials, parts lists and live orders carried across
- Food-contact and hygiene rules settled with your quality engineer
Builders of planetary mixers, fryers, extruders, pasteurisers and sachet fillers run enquiries, quotations, fabrication and testing here, with GullySystem doing the set-up. Each serial carries its drawing revision, heat numbers, weld checks and acceptance test. Start-up visits and later spares orders use that record too. Your quality engineer decides the hygiene rules, and the system only holds them.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and sizing
Product, throughput and room limits are noted as the enquiry arrives, beside the buyer’s floor sketch. One sales engineer owns it until a quotation leaves. Nothing sits unowned.
- 2
Quotation with options
Machine type, chosen jacket or guard options and the control panel make up the quotation, and each change the buyer asks for is saved as a numbered revision.
- 3
Order and drawing release
A confirmed order opens the machine record. Layout drawing, parts list and revision letter reach the bay together, so nobody cuts from an older sheet. The old print is retired.
- 4
Fabrication and assembly
Plate is issued by heat number to the machine it was cut for. Vessels are rolled, welded and polished, then drives and panels are fitted, and the lead signs off every stage. No stage is skipped.
- 5
Factory acceptance test
The test plan runs on water or a trial product such as flour or oil. Readings, remarks and the buyer’s signature are kept together and sit against the serial.
- 6
Commissioning and spares
Crating, dispatch and the site start-up visit are recorded. Later seal kit orders and breakdown calls open straight from the installed machine.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Machine quotations are priced from base rates and option tables for jackets, guards and panels, and each buyer’s revision stays beside the earlier figure.
- Bill of Materials
Each machine’s parts list is released with its drawing revision, so the bay assembles the drives, valves and fittings the order actually named.
- Batch and Serial Tracking
Sheet and tube are received by grade and heat number, then linked to the machine serial they were cut for.
- Work Order Management
Each machine runs through cutting, rolling, welding, polishing and assembly as stages, and the bay lead signs each one off.
- Quality Control
Dye penetrant results, roughness readings and passivation steps are recorded against the vessel by the inspector who carried them out.
- Purchase Order Management
Geared motors, pumps and PLC panels are ordered against the machine they belong to and received into that build.
- Service Reports and Proof of Visit
Each start-up and repair visit is saved as a report on the installed machine, so the next seal or belt is quoted correctly.
- Lead Management
Enquiries are logged with the product handled, the throughput asked for and the buyer’s sketches, then assigned to a sales engineer.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For sales engineers
Size the machine, build the quotation from option tables and follow open quotations by buyer.
For design and drawing office
Release layout drawings and parts lists with revision letters, and see which orders still wait for design.
For fabrication and assembly leads
See machines in each bay, plate issued to them and stages awaiting a sign-off.
For quality engineers
Log weld, finish and acceptance results against the serial, and answer a buyer’s audit question from a single screen.
For service and spares staff
Open the installed machine, quote the correct seal or belt and book the start-up or repair visit.
The numbers the owner asks for.
- Machines now in each bay, by stage
- Sheet and tube drawn for each machine, by heat number
- Open, won and lost quotations, split by product handled
- Acceptance tests booked, passed or waiting for sign-off
- Bought-in drives and panels still to arrive
- Spares quoted and supplied, split by machine age
- Commissioning visits scheduled by site
Who this is built for.
- Builders of mixers, blenders and kneaders for bakeries and food plants
- Makers of fryers, ovens, extruders and cooking kettles
- Fabricators of pasteurisers, tanks and filling or sealing lines
- Workshops that build machines to a buyer’s drawing and process
- Spares and retrofit businesses serving older food plants
When it is not the right choice.
- A fabricator who makes stainless tables and racks, not machines, should look at Manufacturing Production Management Software.
- A workshop that only repairs food machines may prefer Industrial Repair Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting export
- Drawing file links
- Payment gateway
Questions owners ask before a demo.
Does it handle machines built to a buyer’s own drawing?
Yes. An uploaded drawing is stored under a revision letter, and the parts list is built against it. A change from the buyer opens a new revision and leaves the old one readable for the welder’s question. Nothing is overwritten.
Can we quote the same mixer with different options?
Yes. Each base machine owns an option table, and a quotation ticks what the buyer wants from it. Two buyers can receive different jacket, guard and hopper sets of one mixer without separate price files.
How are sheet heat numbers linked to the vessel?
The sheet is received with its grade and heat number, then issued to a machine record. The tank and its offcuts stay traceable to the lot that was drawn, which answers a mill certificate query quickly.
Where do the weld and passivation checks go?
They are logged against the machine serial by the inspector who did them. Your quality engineer chooses which checks apply, such as dye penetrant or a roughness reading, and the software stores each result.
Can a buyer watch the factory test?
Not live through the software, but the test record can be shared as a document with readings and remarks. A live viewing arrangement stays between your engineer and the buyer.
What does it do after the machine is installed?
The installed machine keeps its as-built parts list. Quote a shaft seal, V-belt or gasket straight from that list, and log every later service or breakdown call on the same history.
Can we move our existing machine and spares records in?
Yes. Serial numbers, parts lists and open orders are read in from spreadsheets or folders. Your office checks everything first. Then the system goes live.
What decides the cost?
Price follows the user count and the number of test and inspection sheets. Before any figure, we build a sample around one of your mixers or fryers and show it running. You judge the fit yourself.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Food Processing Machinery Maker Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements