One record from hatching egg lot to chick box on the vehicle.
Manage egg receiving, storage, setting, candling, transfer, hatch pull, chick grading, vaccination, farm orders and dispatch in one system. Each egg lot keeps its breeder flock and lay date, so fertility and hatchability can be read by flock and by machine. Tablets and phones sit at the egg room bench and along the pull line, so figures are keyed as the trays move and not copied from paper later.
- Setter, hatcher and egg room layout entered as your hatchery runs
- Breeder flock list and open farm orders brought across
- Changes to grade rules and machine lists made by GullySystem staff on request
Egg receiving, setting, candling, hatch pull, chick grading and farm dispatch all run inside Hatcheries Management Software, which GullySystem configures for each hatchery. Each egg lot keeps its breeder flock, lay date, machine loads and breakout results. Chick boxes, grades and vaccines are recorded at pull. The system reads hatchability by flock and by machine from the same entries.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Egg receiving
Trays arrive from a breeder farm. Each carries a flock reference, lay date and count. The lot is numbered, checked for cracks and dirty eggs, and sent to the egg room. Storage begins.
- 2
Storage and setting
The lot waits in the cold room. Its days are recorded. It is then fumigated, loaded into a setter with a trolley number, and the planned transfer date is saved.
- 3
Candling and transfer
Clears and early deaths are counted at candling and the lot moves to a hatcher. Machine readings are entered through incubation. Alarms are noted.
- 4
Pull and breakout
Chicks are pulled and counted. Unhatched eggs are broken out for infertility, early or late death and pips, and the results are saved against the lot.
- 5
Grading and vaccination
Chicks are graded, sexed where needed, vaccinated and boxed. Vaccine, batch and operator are saved. The grade split is saved too.
- 6
Dispatch and billing
Boxes are loaded against each farm order. Vehicle and count are noted. The farm signs. The invoice follows from boxes delivered at the agreed grade.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Every tray of hatching eggs gets a lot number tied to its breeder flock, and that number follows the eggs to the chick box.
- Goods Receipt (GRN)
Trays arriving from a breeder farm are counted against the dispatch note, with cracks and dirty eggs recorded before the lot is accepted.
- Production Planning
Orders by breed and delivery date are set against eggs on hand and free setter space, so the planner can see a gap before setting day.
- Quality Control
Breakout findings, dead-in-shell counts and hatch rates are recorded for each lot and read against flock age and machine.
- Stock Tracking and Alerts
Vials of each vaccine are counted in and out by batch, and a low count or near expiry raises an alert before the pull.
- Order Management
A farm’s standing and one-off orders for chicks are held with breed, date and quantity until the last box is delivered.
- Invoice Management
Invoices are raised from boxes delivered and signed for at the agreed grade, with credit entries for the culls a farm reports.
- Asset AMC Tracking
Each setter and hatcher keeps its service calendar and calibration dates, so a machine due for maintenance is not loaded.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For hatchery managers
Read hatchability by flock and machine, orders against setting space, and the farms with repeated quality complaints.
For egg room staff
Receive trays, number lots, log storage and fumigation, and load setters from a tablet beside the trolley.
For incubation technicians
Enter machine readings, transfer dates and alarm notes, and see which loads are due at each hatcher.
For the pull and grading line
Count chicks, enter grades, sex and vaccine batches, and print the box labels for each farm order.
For dispatch and sales
Match boxes to orders, record the vehicle and delivery signature, and raise invoices from what each farm actually received.
The numbers the owner asks for.
- Hatchability and fertility by breeder flock and flock age
- Candling clears and early deaths by lot and setter
- Breakout findings by hatcher, pull date and lot
- Chick grade split and culls by day and operator
- Egg storage days against hatch result
- Farm orders against chicks supplied, with shortages
- Vaccine batches used and vials remaining
Who this is built for.
- Commercial broiler hatcheries supplying day-old chicks to farms
- Layer chick hatcheries that sex and vaccinate before dispatch
- Breeder-owned hatcheries receiving eggs from their own flocks
- Integrators with a hatchery, breeder farms and contract growers
- Specialist hatcheries for turkey, duck or quail eggs
When it is not the right choice.
- A farm that hatches a few trays in a small incubator for its own use does not need lot-level software.
- Farms that rear and sell the grown birds will find Poultry Farm Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Label printer
- Accounting export
Questions owners ask before a demo.
Can I read hatchability for each breeder flock?
Yes. Every egg lot carries its flock and lay date. Breakout results sit against the lot. Reports then group by flock, flock age or machine.
How are eggs from several flocks kept apart in one setter?
Each tray position takes a lot number at loading. After the pull, a result is read for the lot, not for the whole machine.
Can the incubation readings be entered by hand?
Yes. Technicians enter temperature and humidity at their rounds, and an out-of-range value raises a note on the run. Automatic capture from controllers is separate work.
Does it track chick grade and culls for each farm order?
Yes. The pull line enters grade A, grade B and culls for the lot, and dispatch ties box counts to the order. A later complaint is matched against both.
Can it handle vaccination of day-old chicks?
Yes, it records vaccine, route, batch and expiry for each lot. Vials left are shown. The programme itself is the one your veterinary adviser sets.
Is it suitable for hatcheries with several breeds?
Yes. Breeds, strains and species are listed separately, and each order and setting plan carries its breed so different egg types never mix on a report.
Will our existing flock and farm customer lists carry over?
Flock lists, farm customer names and unfilled orders come in from your spreadsheets, and old hatch results can follow if you want to compare them with new runs.
Who sees breeder-farm feedback?
Staff you choose. A flock report lists fertility, hatchability and breakout findings, and can be shared as a printout or email with the breeder farm.
What decides the cost, and what do we see first?
Quotes reflect your incubators, hatchery sites and staff logins. A demonstration uses sample egg lots shaped like yours, and a written proposal sets out the scope.
What if our hatchery works across two sites?
Every site holds its own setters, hatchers and egg lots, and the owner opens a single view across both. Transfers of eggs or chicks between sites are recorded with counts at both ends.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Hatcheries Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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