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GullySystem
Agriculture · Software for organic farms

Prove where every crop grew, what touched it and where it went.

An organic farm sells trust, and trust rests on paper. The organic farm software keeps field history, the approved input register, compost batches and the lot trail from harvest to customer, with cleaning logs beside them. The certifier’s visit starts from a ready file.

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At a glance

Organic growers answer to an inspector as well as a buyer. The farm must show how long a field has been out of conventional use, which inputs went on, and that organic and non-organic produce never mixed. Both want the same records.

Organic farm management software treats that evidence as the main job, so field history, input approvals and lot codes are written as work happens, not rebuilt before audits.

How the work runs today

The grower plans rotations with cover crops, green manure and fallow built in. Seed is bought with a note on whether it is organic, untreated or an approved exception, and the supplier’s statement is filed. Compost is made in numbered windrows. Each is turned on a schedule, with temperatures kept, and before anything is spread the input is checked against the approved list.

At harvest, crates are tagged with a lot code that names the field and the date. Packing sheds record who graded and packed the lot, and which boxes went to a farm shop, a box scheme, a restaurant or a wholesaler. Cleaning of bins, benches and vans is signed off before the first crate comes in. Buffer strips are walked. Each gap gets a note.

Where it breaks

What goes wrong for organic farms without a proper system.

Field history is spread over seasons of paper

Conversion dates, previous crops and past applications are in folders from different years. The inspector asks for three years on one field. Someone spends a day finding them.

Nobody checks an input against the approved list

A foliar feed arrives from a new supplier, and the label says little. Whether it is permitted is settled by memory or a phone call, usually after it has been sprayed on the crop. Too late.

Organic and non-organic lots can get mixed

The same shed, the same crates and the same truck serve both streams. Without a lot code and a cleaning record on the day, a mix-up between the two streams cannot be ruled out later by anyone. Doubt costs a sale.

Compost batches have no trail

Manure sources, turning dates and temperatures are scribbled on a board, and the board is wiped when the next windrow starts. When compost goes out to a field, nobody on the farm can say which windrow it came from or which manure went into it. Nothing to show.

Box and market sales are not tied to lots

Weekly boxes, market stalls and restaurant orders are packed from whatever is ready. A complaint about one bunch of leaves cannot be traced back to a field, a bed or even the day it was cut. It ends at the shed door.

What the software does

What we would build for organic farms.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Field history and conversion status

Hold each parcel with its conversion start date, status, buffer zones and every crop, input and cover crop it has carried. The full history prints on one sheet.

Approved input register

Keep a list of permitted seed, fertilisers, soil improvers and pest controls, each with its supplier statement attached. An unlisted product cannot be recorded against a field until someone on the farm has reviewed it and filed the supplier’s statement beside it.

Compost and manure batches

Record the source materials, windrow number, turning dates and temperature readings for each batch. Every spread on a field names the batch used.

Lot coding from field to pack

Give each harvest a lot code carrying the field, crop and date through grading, packing and dispatch. A recall exercise walks back from a customer’s box to the exact bed in one search, with the inputs, the packers and the cutting day shown beside it. Quick.

Cleaning and segregation records

Before organic produce goes on board, the cleaning of crates, shed benches and vehicles is logged with the signing worker and a timestamp. Storage bays are marked by status, so nothing is shelved in the wrong place and a walk through the shed shows what each bay holds.

Box scheme, market and trade orders

Take weekly box orders, stall stock and restaurant or wholesale orders, and pack them against available lots. Delivery notes list the lot codes sent.

Audit file and certifier visit

Gather the history, input statements, lot trails and cleaning logs into a single audit file. Any corrective action raised at the previous inspection remains open on the file, carrying the name of whoever fixes it and a note on what changed.

Before you talk to a supplier

A requirements checklist for organic farms.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for organic farms.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Organic Farm Management Software

Field history, approved inputs, compost batches, harvest lot codes, segregation logs, box orders and audit files for organic growers.

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Solutions inside

The business modules organic farms use most.

Each one is also available on its own, or inside a system built for you.

Services

The services behind it.

Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Data Migration and Moving Off Spreadsheets

Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the loaded result against known totals. Both systems then run side by side before cutover. Originals stay untouched.

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Data Protection and Privacy Readiness

Personal data hides in odd places. We map every CRM, billing export, enquiry inbox and backup that holds it, then build consent records, access roles, retention jobs and a breach runbook into the software. Your lawyer reads the privacy law.

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How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work

Software we have built and run.

We only name clients whose work is published. These are systems our team designed, built and supports.

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Common questions

Questions organic farms ask before they call.

Can this software get my farm certified as organic?

No. Certification is decided by your certifier. The software keeps the field, input and lot records in a form you can show them, and the formats are agreed with your own contact there.

Can we use the approved input list from our certifier?

Yes. The list comes from your certifier’s document. It carries a date and a reference. When the standard changes, someone on your team updates the list and the change is kept in the history.

How does a recall search work?

Enter a lot code and the system shows the field, the inputs applied, the pack date and every customer who received it, in one pass. From a field, it also lists its lots.

Can a small market garden use it?

Only once it outgrows a notebook. A notebook may be enough for one bed. Once a holding has several parcels, mixed crops and more than one outlet, the lot trail and the input checks start to pay their way in saved audit days.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements