Agriculture · Dairy Farm Management Software

One record for each cow, each milking, each treatment and each tank sold.

Keep a card for every cow, from birth or purchase to cull or sale, so the herd manager reads yield, last insemination and current treatment on one screen. Milkers record litres from a phone. Cows under treatment are marked so their milk stays out of the tank. The owner sees milk sold against the silage, straw and concentrate bought for each pen, and reads the cost of each litre beside the price the processor paid.

Share your requirements

Herd register, pens and feed groups entered the way you run the shed
Animal list, last calving dates and open milk bills moved across
Changes to pens, treatment lists and rations made by our team when you ask

Herd, daily milk yield, breeding, calving, treatments and feed all sit in Dairy Farm Management Software, which GullySystem configures to your pens, rations and processor terms. Every cow has her own tag and calendar. The tank total is checked against milkings. Your vet sets withdrawal periods and vaccination dates once.

Where it breaks today

What goes wrong before the software.

Yield is known for the tank, not the cow

Litres are written on a board per milking and the tank total hides slipping cows, so one with a quiet mastitis infection loses a fortnight of yield unchecked. Nobody sees it early.

Heat and pregnancy dates sit in one person’s head

The herdsman knows which cows were served and when to check them. When the herdsman is away, a return to heat goes unseen and a whole cycle is lost, so the calving gap widens.

Treated milk reaches the tank

Withdrawal dates are chalked on a gate or noted in a diary, so a relief milker misses the mark and the processor refuses the whole load. One cow spoils the tank.

Feed is bought in bulk and fed by guess

Silage, straw and concentrate are drawn for several pens at once, so the owner sees a feed bill and a milk cheque but no cost per litre. The margin stays a guess.

Calf and heifer records scatter

Birth, colostrum, weaning and first service sit in a notebook beside the calf pen, so replacement planning rests on memory and a heifer is served late or too young. The notebook gets wet.

The processor statement cannot be checked

Loads leave the farm with a slip and the monthly statement arrives as one total, so short weights or low fat and solids figures are noticed late. Disputes start a month on.

How it runs

How the work flows through it, step by step.

1
Animal registered
A calf is born on the farm or a cow is bought in, and the card is opened with tag, dam, sire or seller, pen and feed group.
2
Milking
Milkers record litres per cow from a phone or meter file, and cows in treatment are marked so their milk goes into the discard can.
3
Breeding
Heat, insemination, pregnancy check and expected calving date are logged, and the morning list shows which cows need checking, drying off or moving to the maternity pen.
4
Health
Illness, treatment and vaccination are recorded with the medicine, dose and vet, withdrawal end dates are set, and follow-up visits such as hoof trimming are listed.
5
Feeding
Rations are set by pen and the feed drawn each day is taken from stock, and reorder warnings appear before silage or concentrate runs short.
6
Milk sold
The tank total is compared with the milking records, every tanker collection is booked against the buyer with its test result, and the milk invoice is raised. Unpaid invoices are chased.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Herd register and animal cards

One card per animal holds tag, dam and sire, birth or purchase date, pen, lactation number and status, and movements between pens, sales and deaths are written on it.

Milking and yield records

Litres are recorded per cow per milking, by milker or from a meter file, and a cow below her own recent average appears on the manager’s list.

Breeding and calving calendar

Heat, insemination, the straw or bull used, pregnancy check, expected calving and dry-off dates are logged, and each morning shows the animals that need handling today.

Health and treatment log

Diagnosis, medicine, dose, vet and follow-up are recorded for each case, vaccination rounds are scheduled by group, and overdue animals are listed. Missed rounds stand out.

Withdrawal control

The withdrawal end date follows the medicine rule agreed with your vet, and until it passes that cow’s milk is marked held back with a warning for the milker.

Feed rations and fodder stock

A ration is set per pen, silage, green fodder, straw and concentrate drawn are deducted from stock, and days remaining are shown against cows in milk.

Heifer and calf rearing

Colostrum, weaning, vaccination, growth checks and age at first service are held for each young animal, so replacements arrive in step with the milking string.

Milk sales and tank reconciliation

The tank total is compared with the sum of milkings, each load to the processor is entered with fat and solids figures, and the milk invoice follows.

Shed staff and shifts

Milkers, feeders and herd hands are rostered by shift and pen, attendance and overtime for the extra milking are recorded, and the month’s payable is shown.

Farm costs and cost per litre

Feed, vet fees, semen, power and labour are booked to the farm, and the cost per litre sold is shown against the milk price received. Margins read straight off.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Service Reminders
Heat checks, pregnancy tests, dry-off and calving dates come up as a morning list, so no cow is missed when the herdsman is away.
Stock Tracking and Alerts
Silage, straw and concentrate drawn each day come off stock, and a warning shows when days remaining fall below the level you set.
Attendance & Time Tracking
Milkers and feeders are marked in by shift and pen, with overtime for the extra milking counted into the month’s pay.
Invoice Management
Each load sent to the processor carries volume, fat and solids figures, and the milk invoice is raised from those lines and followed until paid.
Task Management
Follow-up injections, hoof trimming and vaccination rounds are given an owner and a date, and shown on the manager’s list until marked complete.
Expense Tracking
Feed bills, vet fees, semen and power are booked as they arrive, then set against litres sold to give cost per litre.
Dashboards and KPIs
Yield per cow against her own average, and cows in milk against dry cows, sit on one screen for the manager.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

Who uses it

One system, each person sees their part.

For owners

Read litres sold, feed cost per litre, cows in milk, dry cows and the unpaid milk bill from the processor, without walking the shed.

For the herd manager

See today’s breeding list, cows with falling yield, treatments running and calvings due, and move animals between pens from one screen.

For milkers and herd hands

Record litres after each string, mark cows that limp, show heat or look unwell, and watch for the red mark on any cow under withdrawal.

For visiting vets

Open the animal card, read the history and leave the diagnosis and course, and the withdrawal date follows from the medicine chosen.

For farm accountants

Read milk invoices, semen and vet bills, feed purchases and wage totals by month, ready to pass to the bookkeeping package without retyping a single figure.

Reports

The numbers the owner asks for.

Litres per cow per lactation against herd average
Cows with falling yield this fortnight, by pen
Calving, pregnancy check and dry-off dates due, by week
Treatments running with withdrawal end dates
Feed drawn by pen with stock days remaining
Cost per litre sold, month by month
Processor loads sent against statements received

Good fit

Who this is built for.

Family dairy farms with a milking string of forty cows or more
Commercial dairies with hired milkers and a processor contract
Farms that rear their own heifers as replacements
Farm groups that run several sheds under one manager
Dairy units attached to a cooperative that want their own cow-level records

Honest answer

When it is not the right choice.

A household with two or three cows for its own milk will do better with a diary and a calendar.
Collection centres that buy milk from many farmers need Milk Collection Centre Management Software, which keeps the farmer account and rate chart.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Pens, groups and rations

Your pens, feed groups and rations are entered as they run today, with the feeds you buy and the units you weigh them in.

Medicine and withdrawal rules

The list of medicines, the withdrawal period for each and the vaccination schedule for calves and cows are agreed with your vet and entered once before milking records begin.

Animal records brought across

Your herd register or milk-recording sheet gives each cow her lactation number, last calving date and last service date, and staff check it in the shed.

Milk price and processor terms

The processor’s price basis, fat and solids bands, deductions and invoice format are set up so the milk bill matches what they pay, and differences show against each load.

Units, currency and tax

Litres or kilograms, currency and tax settings per country are configured and reviewed during implementation, along with the date format and the language that milkers read on their phones.

Works alongside

Milking meter or parlour export file
Email
SMS
WhatsApp or other messaging
Accounting export

Common questions

Questions owners ask before a demo.

Does it take yield from our parlour?

If the parlour can export a file with a reading per cow, that file is loaded after each milking and matched to the cow tag, with odd readings flagged. Otherwise the milker keys litres on a phone. The method is settled at the first workshop.

How does it warn about treated milk?

Each medicine carries a withdrawal period that you and your vet set, whether for mastitis tubes, antibiotics or a hoof injection. Once a cow is treated, her milk is marked as held back, and the milker sees the mark before the cluster goes on.

Does it record which bull or straw was used?

Yes. Every insemination logs the bull or straw batch, who did it and when. A herd with weak conception can then be checked against one sire or one technician.

Can I see feed cost for one pen?

Yes, where feed drawn is recorded by pen. Cost per litre then reads from the pen’s ration, the cows in milk and the milk recorded for that pen.

What if the milkers have poor mobile signal in the shed?

Then litres are keyed at the office. The system works online, so the shed needs a mobile signal or a wireless access point that reaches the parlour, the feed barn and the calf pens.

Can the heifers be tracked separately?

Yes. Calves and heifers carry their own cards with colostrum, weaning, vaccination and growth checks, and show a first service date when they reach the right size.

Can the processor invoice be raised here?

Yes. Loads sent with fat and solids figures produce the milk invoice in the format your processor expects, and the monthly statement is checked load by load. Gaps are noted on the load.

Who owns the herd data?

You do. Animal cards and milk records leave the system as spreadsheets, and the proposal names that format before a single screen is configured.

How is the cost worked out?

Herd size and meter files drive the cost. We first click through the screens using your own cow numbers, and a quotation is written only after you have seen them working.

Do we need a computer in the shed?

No. Milkers and herd hands use a phone browser. The manager uses a desk screen or a tablet in the office, and the vet opens the same cards from the farm gate.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Businesses that use this.

Dairy farms

Related products.

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See Dairy Farm Management Software with your own data.

Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.

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