Greenhouse bays, harvest, cold room, nursery lots and buyer orders on one record.
Manage greenhouse bays, varieties, harvest and grading, cold room stock, spray and fertigation logs, propagation lots and buyer orders in one system. Every box of stems keeps the bay it was cut from, and every tray of cuttings keeps its mother plant. Sales staff allot stock to standing orders, the dispatch desk prints labels and packing lists, and the grower reads each bay’s output against what was planned.
- Bays, varieties, grades and box types entered as your farm packs them
- Regular florists, unfilled orders and live nursery lots loaded before the first cut
- Grade and packing rule changes handled by us whenever you ask
Cut-flower farms and plant nurseries record bays, harvest, grading, cold room stock, spray logs and propagation lots on one record built by GullySystem. Boxes keep their bay. Trays keep their mother plant. Allotments, packing lists, invoices and buyer claims all draw on those same entries, so each florist’s order is filled from stems that were actually cut.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Bay and variety set-up
Each bay is entered with its variety, planting date and beds. Expected peaks are noted so sales can plan ahead.
- 2
Growing records
Fertigation, scouting counts, pruning, disbudding and sprays are entered against the bay, with the product and the interval before the next harvest.
- 3
Harvest and grading
Crews cut by bay. Stems are graded by length and bud stage, bunched in counted units and boxed with a label that carries the bay.
- 4
Cold room
Boxes are placed by pallet and position. Age since cutting is shown, and the oldest stock of each grade ships first.
- 5
Orders and dispatch
Standing and one-off orders are filled from the cold room. Packing lists, box labels and delivery notes are printed from the same allotment.
- 6
Billing and claims
Invoices are raised by box. A buyer’s claim is logged against the box, its bay and its chilling time, and settled as a credit note.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Each tray of cuttings takes a lot number tied to its mother plant, and the number follows it through hardening, potting and sale.
- Stock Tracking and Alerts
Boxes are received into the chiller by pallet, released against orders, and the oldest stock of each grade is flagged to ship first.
- Order Management
A florist’s standing order is filled box by box from the cold room, and any shortfall by grade is shown to the sales desk.
- Quality Control
Stem length, bud stage and damage are checked at the grading table, and rejected stems are logged to the bay that produced them.
- Attendance & Time Tracking
Each crew member’s day is marked against cutting, grading or packing, which gives the hours and stem counts that pay is worked from.
- Purchase Order Management
Orders for media, pots, sleeves and nutrients go to a supplier on paper, and receipts are matched to them before stock is issued.
- Ticket Management
A florist’s complaint becomes a numbered claim with an owner, the box it concerns and a record of what was credited.
- Invoice Management
Invoices are raised from the dispatch, and each buyer’s open balance is shown with the oldest consignment first.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For farm owners
Read stems cut, grade mix, cold room stock, buyer balances and claims for the week, without walking the bays.
Head growers
Plan feeds and sprays by bay, see intervals before harvest, and compare each bay’s output with its planting plan.
Grading and packing leads
Enter grades and counts as bunches are made, print box labels, and place boxes into the cold room by pallet.
Nursery managers
Follow cuttings, trays and potted plants by lot, see losses at each step, and release plants against orders.
Sales and dispatch desk
Take orders, allot stock by grade and variety, and print packing lists and delivery notes from the same screen.
The numbers the owner asks for.
- Stems cut per bay, variety and crew against plan
- Grade mix by variety and by week
- Cold room stock by pallet with age since cutting
- Sprays and feeds by bay with harvest intervals
- Nursery lots with counts lost at each step
- Orders filled, short and open by buyer
- Buyer claims with bay of origin, and credit notes issued
Who this is built for.
- Cut-flower farms growing roses, gerberas, carnations or chrysanthemums under cover
- Ornamental plant nurseries selling pots, saplings and bedding plants
- Tissue culture and propagation units supplying cuttings to growers
- Flower exporters packing boxes for wholesalers and supermarkets
- Foliage and fern growers selling to florists
When it is not the right choice.
- A small retail garden centre that only buys and sells plants will find Florist and Flower Shop Management System closer.
- Someone selling buckets of stems at a weekly market gets by with a ledger book and a chalkboard price.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Messaging apps
- Label printers
- Cold room temperature loggers
- Accounting export
Questions owners ask before a demo.
Does it cover both stems and potted plants?
Yes. Stems follow harvest, grading and the cold room. Cuttings, trays and pots follow propagation lots. A business doing both reads them in one place.
Can crews enter harvest counts in the greenhouse?
Yes. A crew leader enters stems by bay and grade on a phone. Entries wait on the device and sync once a network is in range.
Can a box be traced to its bay?
Yes. Each box label carries the bay, grade and cutting time. A buyer’s complaint can be read against that history.
Does it keep spray records?
Yes. It holds product, dose, bay, date and the interval before harvest. Which records a buyer or authority expects is settled with your head grower.
Can buyers have their own box labels?
Yes. Label layouts and bunch counts are set per buyer. A supermarket’s code can print beside your own.
Can temperature loggers feed the cold room record?
Where a logger can export readings, they can be attached to a pallet or room. This is checked at the first site visit.
Can standing orders be forecast against cut stems?
Partly. The system shows planned peaks by bay next to standing orders, but it does not predict yield on its own.
How is the work priced?
Pricing is written into a proposal after a consultant reviews a harvest sheet, a spray card and a nursery lot tag. A demonstration comes first.
Who owns the farm’s records?
You do. Bay, harvest and lot records leave the system as plain files, and the export layout is agreed with you in writing at the outset.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Flower Farms and Nursery Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements