Requirements checklist
What to ask for when choosing software for golf courses.
A checklist built from how golf courses work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Tee sheet and bookings
- Rates and green fee billing
- Members and handicaps
- Carts and equipment
- Pro shop and range
- Tournaments and society days
- Grounds and maintenance planning
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners and the general manager
- For the pro shop and starters
- For the head professional
- For greenkeepers
Reports to ask for
Ask to see each one with your own sample data.
- Rounds played by day and player type
- Green fee income by rate
- Cart use and servicing due
- Pro shop sales and stock by line
- Tournament entries and deposits
- Members by category and dues status
- Grounds jobs completed by hole
Systems it may need to connect to
Note which ones you already run.
- Email and SMS
- Card payment gateway
- Accounting export
- Handicap system link
- Website booking page
Questions for any vendor
Put these to every supplier you are comparing.
- Can visitors book and pay online?
- How do you handle a closed course?
- Can rates change by season and time?
- Does it track cart servicing?
- Can we run a society day from it?
- Can it take charges from the clubhouse till?
- Can the grounds crew open it out on the course?
- Can members and handicaps be moved over?
- Who owns the records?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- The tee sheet is split across channels
- Rates change by player type and time
- Weather moves hundreds of bookings
- Carts and equipment have no schedule
- Grounds work is not tied to play
Prefer to talk it through? See the golf courses page.