Requirements checklist
What to ask for when choosing software for hospital furniture manufacturers.
A checklist built from how hospital furniture manufacturers work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Tender schedules and quotations
- Cutting lists and frame jigs
- Coating and finish records
- Assembly and load checks
- Ward-wise packing and delivery
- Spares and warranty by serial
Roles that need their own access
Who logs in, and what each person may see or change.
- For the tender desk
- For fabrication and welding
- For coating and finishing
- For assembly and quality
- For dispatch
Reports to ask for
Ask to see each one with your own sample data.
- Tender lines supplied against ordered, by ward
- Frames in welding, coating and assembly
- Coating runs with colour and thickness readings
- Actuator and castor lots against bed serials
- Beds failing load or brake checks
- Ward drops packed and delivered
- Spares supplied by bed model and ward
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Barcode and label printers
- Accounting export
Questions for any vendor
Put these to every supplier you are comparing.
- Can a tender with many lines be entered in one go?
- Does a serial follow the bed through coating?
- Can mattresses be matched with their beds?
- How are load and brake checks recorded?
- Can we see which wards still need beds?
- Can spare castors and hand controls be sold later?
- Where do actuator lot numbers come from?
- What does it cost?
- What happens to old tender records?
- Who looks after the system?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Tender lines carry many item codes
- Frames and actuators lose their link
- Coating runs are not tied to beds
- Part deliveries arrive by ward
- Spares after sale are quoted blind
Prefer to talk it through? See the hospital furniture manufacturers page.