Requirements checklist
What to ask for when choosing software for maternity hospitals.
A checklist built from how maternity hospitals work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Antenatal booking and visit schedule
- Labour ward and partogram
- Delivery note and baby record
- Theatre list and bed board
- Delivery packages and final bill
- Nursery and newborn follow-up
- Discharge summary and recalls
Roles that need their own access
Who logs in, and what each person may see or change.
- For the obstetrician
- For midwives
- Paediatricians and nursery nurses
- At the billing desk
- Hospital administrators
Reports to ask for
Ask to see each one with your own sample data.
- Deliveries by mode and attending obstetrician
- Antenatal mothers who missed a scheduled visit
- Nursery occupancy and phototherapy hours
- Package revenue against extras billed
- Theatre list use for caesarean sections
- Mothers due for the postnatal check
- Babies due for review and vaccines
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Card and bank payments
- Accounting export
- Laboratory and scan systems
- Barcode or label printer
Questions for any vendor
Put these to every supplier you are comparing.
- Is this for a maternity hospital or a general hospital?
- How does a baby’s record link to the mother?
- Can midwives chart a partogram on a tablet?
- What happens to a package when a caesarean is needed?
- Can the nursery track phototherapy and jaundice readings?
- Does it list mothers who skipped antenatal visits?
- Can we move our antenatal registers across?
- Does it give clinical advice or flag risks on its own?
- How do we get our records out later?
- How is the work priced?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Mother and baby files drift apart
- Package bills are settled at the last desk
- Antenatal follow-up depends on the mother’s card
- Labour ward and theatre run on separate boards
- Newborn screening and vaccine dates are not recorded in one place
Prefer to talk it through? See the maternity hospitals page.