Requirements checklist
What to ask for when choosing software for mining companies.
A checklist built from how mining companies work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Sites, benches and stockpiles
- Shift output and haul log
- Equipment register and hours
- Maintenance and breakdown jobs
- Fuel, spares and store
- Weighbridge, dispatch and invoices
- Contractors, orders and permits
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners and managers
- For shift supervisors
- For operators and drivers
- For mechanics and storekeepers
- For the office and accounts
Reports to ask for
Ask to see each one with your own sample data.
- Output by site, shift, material and grade
- Machine hours, availability and downtime
- Diesel and spares issued by machine
- Maintenance jobs and services due
- Weighbridge tickets by buyer and material
- Contractor orders and bills checked
- Buyer balances and licence renewals due
Systems it may need to connect to
Note which ones you already run.
- Weighbridge
- SMS
- WhatsApp or other messaging
- Accounting software export
- Fuel dispensers
Questions for any vendor
Put these to every supplier you are comparing.
- Is it for mines, quarries or both?
- Can operators enter data on site?
- Does it connect to the weighbridge?
- Can it track machines by GPS?
- Can contractor bills be checked against site records?
- Does it handle licences and safety records?
- Can balances and stock be moved from our spreadsheets?
- Who owns the data?
- What does it cost?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Output is written in several places
- Machine hours and fuel do not meet
- Breakdowns have no history
- Contractor work is paid from memory
- Permits and papers expire unnoticed
Prefer to talk it through? See the mining companies page.