Requirements checklist
What to ask for when choosing software for motorcycle dealers.
A checklist built from how motorcycle dealers work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Bike stock by frame and engine number
- Test rides and enquiry follow-up
- Booking, finance and exchange
- Pre-delivery inspection and handover
- Registration and insurance tracking
- Job cards and free service coupons
- Spare parts and riding gear
Roles that need their own access
Who logs in, and what each person may see or change.
- For the dealer principal
- For salespeople
- For workshop managers and mechanics
- For parts counter staff
- For accounts staff
Reports to ask for
Ask to see each one with your own sample data.
- Yard units by variant, colour and days held
- Bookings against allocation received
- Test rides and conversions by salesperson
- Registration and plate status by bike
- Free services due and missed
- Warranty claims raised and paid
- Parts and gear below reorder level
Systems it may need to connect to
Note which ones you already run.
- Manufacturer dispatch and warranty portals
- Listing portals
- Finance partner exports
- Accounting software export
- SMS or messaging
Questions for any vendor
Put these to every supplier you are comparing.
- Does it match incoming bikes to bookings?
- Can it print a delivery note with frame and engine numbers?
- How are free services tracked?
- Can we sell helmets and jackets at the counter?
- Does it handle exchange bikes?
- Can it follow registration for each bike?
- How do recall campaigns work?
- Will the workshop team manage with a phone or tablet?
- Can the yard sheet and rider list be brought in?
- What would a dealership pay?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Allocated bikes are not matched to bookings
- The delivery check has no record
- Free service visits are missed
- Registration papers are chased by phone
- Warranty claims lack proof
Prefer to talk it through? See the motorcycle dealers page.