Requirements checklist
What to ask for when choosing software for nursing colleges.
A checklist built from how nursing colleges work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Applications, seats and admission
- Timetable, skills lab and ward rotation
- Hours of theory, lab and clinical practice
- Procedure logbook and competency sign-off
- Internal marks and exam eligibility
- Fees, hostel and receipts
Roles that need their own access
Who logs in, and what each person may see or change.
- For the principal
- For class coordinators
- For clinical instructors
- At the accounts desk
- For students
Reports to ask for
Ask to see each one with your own sample data.
- Hours of theory, lab and ward practice per student against the minimum
- Logbook procedures signed and still short, by batch
- Ward groups posted this term, by hospital and ward
- Internal marks summary for the university form
- Students holding open dues before admit cards
- Seats offered and filled against the intake
- Skills lab bookings and free slots by week
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Online fee payments
- Accounting export
- Biometric or card attendance
Questions for any vendor
Put these to every supplier you are comparing.
- Is this meant for nursing, or for any college?
- How does the procedure logbook work?
- Can we plan ward postings for the whole term?
- Does it decide who can sit the exam?
- Can the skills lab be booked by batch?
- Will hospital staff need a login?
- How are existing student records brought in?
- Who owns the student data?
- What does it cost?
- Does a small school of nursing need this?
- How soon could class coordinators plan ward groups here?
- What should the registrar and principal assemble first?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Posting rotations clash with the timetable
- Procedure logbooks are signed late or lost
- Attendance is counted across three registers
- Internal assessment marks sit in many hands
- Fee dues and hostel charges are tracked apart
Prefer to talk it through? See the nursing colleges page.