Requirements checklist
What to ask for when choosing software for paediatric clinics.
A checklist built from how paediatric clinics work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Child record with guardians
- Growth chart and measurements
- Vaccine schedule and dose log
- Weight-based prescriptions
- Nebulisation and observation bay
- Certificates and school forms
- Fees, packages and recalls
Roles that need their own access
Who logs in, and what each person may see or change.
- For the paediatrician
- For nurses
- At the front desk
- For the clinic owner
Reports to ask for
Ask to see each one with your own sample data.
- Missed doses listed per vaccine, with the child’s age band beside each
- Boosters falling due before month end, grouped by vaccine
- Consultations split by doctor and the diagnosis recorded
- Vials on the shelf by brand, batch number and expiry date
- Doses left on each prepaid newborn vaccine package
- Children whose recorded weight fell between consecutive visits
- Hourly occupancy of the observation bay
Systems it may need to connect to
Note which ones you already run.
- WhatsApp or other messaging
- SMS
- Card and wallet payments
- Accounting export
- Laboratory results
- Label printer
Questions for any vendor
Put these to every supplier you are comparing.
- Is this made for children or is it a general clinic system?
- How are siblings handled?
- Which growth reference does the chart use?
- Does the system decide the dose?
- Can we track vaccine batches and expiry?
- Can parents buy a vaccine package in advance?
- Can we bring across our current child register?
- Will it print certificates for schools and travel?
- What happens to child data if we leave?
- How is it priced?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Vaccine schedules are tracked on a card
- Weight-based dosing is worked out by eye
- Growth charts are drawn by hand
- Siblings and parents share one phone number
- School and travel forms are rebuilt each time
Prefer to talk it through? See the paediatric clinics page.