Requirements checklist
What to ask for when choosing software for rehabilitation centres.
A checklist built from how rehabilitation centres work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Admission assessment and goals
- Therapist timetable by room and discipline
- Session notes and progress scores
- Weekly team review sheet
- Aids, orthoses and wheelchair loans
- Package charges and part payments
- Discharge plan and home programme
Roles that need their own access
Who logs in, and what each person may see or change.
- For physicians
- For therapists
- For aides and transport staff
- At the front desk
- For the centre manager
Reports to ask for
Ask to see each one with your own sample data.
- Sessions delivered by therapist and discipline
- Room use by hour
- Goals met against target date
- Score change from admission to review
- Missed sessions with reason
- Aids out on loan and overdue
- Package billed against quoted
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Accounting export
- Barcode or label printer
- Video call link for remote sessions
Questions for any vendor
Put these to every supplier you are comparing.
- Is this therapy software or a general hospital system?
- Can each discipline keep its own notes?
- How are goals linked to scores?
- Does it handle a patient who stays on the ward and attends the gym?
- Can we record a home exercise sheet?
- How are splints and wheelchairs tracked?
- Can our existing patient list be loaded?
- Who owns the records?
- What decides the quote?
- Is it worth it for a small centre?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Therapy timetables clash
- Goals are written but not measured
- Outcome scores sit in paper charts
- Equipment fitting is lost between teams
- Discharge planning starts too late
Prefer to talk it through? See the rehabilitation centres page.