Requirements checklist
What to ask for when choosing software for uniform manufacturers.
A checklist built from how uniform manufacturers work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Wearer lists and size runs
- Approved sample register
- Cutting plan and bundles
- Stitching line and checking
- Logo, badge and name work
- Packing by wearer and carton
Roles that need their own access
Who logs in, and what each person may see or change.
- Factory owner
- Merchandiser
- Cutting master
- Line supervisors and checkers
- Packing team
Reports to ask for
Ask to see each one with your own sample data.
- Pieces cut, stitched and packed by order
- Rework and rejection by operation
- Fabric used against fabric planned
- Orders pending by buyer and delivery date
- Repeat orders due by term or intake
- Embroidery pieces sent and returned
- Cartons packed against the wearer list
Systems it may need to connect to
Note which ones you already run.
- Accounting export
- Embroidery unit delivery notes
- Barcode or label printer
- WhatsApp or SMS for order updates
Questions for any vendor
Put these to every supplier you are comparing.
- Is this for tailoring shops or factories?
- How does a wearer list become a cutting plan?
- Can it keep the approved sample for a school?
- What if the buyer revises sizes mid-order?
- How are logos and names tracked?
- Can cartons be packed by class or department?
- Will our running orders carry over?
- Who can see what?
- How is it priced?
- Is it needed for a small unit?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Wearer lists change after cutting
- The approved sample is not on file
- Size ratios are decided by hand
- Logo and name work fails late
- Packing by wearer is manual
Prefer to talk it through? See the uniform manufacturers page.