Requirements checklist
What to ask for when choosing software for urology clinics.
A checklist built from how urology clinics work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Appointments by urologist and room
- Patient history and test results
- Stone and surveillance pathways
- Procedures and hospital bookings
- Stents, catheters and implants
- Estimates, billing and part payments
- Recalls and follow-up lists
Roles that need their own access
Who logs in, and what each person may see or change.
- For the clinic owner
- For urologists
- For nurses and procedure staff
- At the front desk
Reports to ask for
Ask to see each one with your own sample data.
- Visits and procedures by urologist
- Results awaited and not yet reviewed
- Stents and catheters due for removal
- Hospital bookings by status
- Patients overdue for follow-up
- Collections and balances by month
- Consumables to reorder and items near expiry
Systems it may need to connect to
Note which ones you already run.
- SMS
- WhatsApp or other messaging
- Card and bank payments
- Lab and imaging systems
- Accounting export
- Label printer
Questions for any vendor
Put these to every supplier you are comparing.
- Is it built for urology or for any specialist?
- How are stent removals tracked?
- Can a patient on surveillance be tracked for years?
- Can results from outside labs be attached?
- Does it manage bookings at a partner hospital?
- Can doctor and hospital charges be shown separately?
- Can we bring our existing patient files across?
- Whose data is the patient record?
- How is the price worked out?
- Do we need it for a single consulting room?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Results arrive and are not matched
- Stent and catheter removals are missed
- Hospital bookings are tracked on sheets
- Long follow-up depends on memory
- Consent and procedure records are scattered
Prefer to talk it through? See the urology clinics page.