Requirements checklist
What to ask for when choosing software for yoga studios.
A checklist built from how yoga studios work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Class schedule and batches
- Booking and waitlist
- Memberships and class passes
- Teacher payouts
- Workshops and teacher training
- Online and hybrid classes
Roles that need their own access
Who logs in, and what each person may see or change.
- For studio owners
- For the front desk
- For teachers
- For students
Reports to ask for
Ask to see each one with your own sample data.
- Attendance by class, batch, hall and teacher
- Active memberships and ten-class passes with sessions left
- Renewals due, frozen plans and lapsed students
- Collections by plan, intensive, teacher training and retail
- Teacher payout by class taken and cover class
- Enquiries, trial classes and how many joined
Systems it may need to connect to
Note which ones you already run.
- SMS
- Wallet and payment gateway
- QR code check-in
- Accounts export on request
Questions for any vendor
Put these to every supplier you are comparing.
- Is this only for yoga, or for any fitness studio?
- Can students book a mat in a class?
- Does it count pass sessions, and can a plan be frozen?
- Can teachers be paid per class or per student?
- Is check-in by QR code or a biometric reader?
- Does the renewal reminder reach a student on WhatsApp?
- Can we run online classes too?
- Can it feed my accounting package?
- What does it cost?
- Do we need this for a studio with one weekly batch?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Pass balances are not written against the student
- A full room has no waiting list
- Renewals are noticed after a pass lapses
- Teacher payouts rest on handwritten sheets
- Workshop payments sit apart from class fees
Prefer to talk it through? See the yoga studios page.