Billing, Payments and Package Balances for Detailing Studios

Billing in Car Detailing Management System raises the invoice from the booking already entered. Payments in cash, UPI, card or wallet are recorded against it, and package visits come off the balance.

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Invoice from the booking

Nothing is retyped at the counter.

Booked work and add-ons

Work that was booked at the start and add-ons agreed later in the bay appear together on one invoice, priced from the same list. Nothing sits outside it.

GST on the invoice

Tax is applied on the invoice at the time of billing, so the customer receives a proper GST bill at the counter and the accountant receives the same figures.

Agreed in the bay, billed at the desk

An add-on settled with the technician, such as an engine bay clean, reaches the invoice without a second conversation. Nobody re-enters it.

Payment modes

One counter takes cash and three kinds of digital payment.

Cash, UPI, card, wallet

Every receipt is recorded against the bill with the mode it came in by and the date it was taken.

Part payment

Half now and the rest on delivery is entered as it happens, and the balance stays visible until it clears.

Dues by customer

Money still owed is grouped by customer, so the owner can read every outstanding bill in one list without opening each booking in turn. Dues are not lost.

Packages, memberships and accounts

A customer on a prepaid package is not charged twice for the same wash.

Taken off the balance

For a customer on a package, the visit is deducted from the balance. Only work beyond the package is billed.

Renewal dates kept

The renewal date stays on the customer record, so a renewal can be offered when the package is nearly used.

Handed to Tally

Billing data can be passed to Tally, so the accountant does not enter the same invoices again.

FAQ

Frequently asked questions

Can we take payment before the car is delivered?

Yes. An advance or a part payment is recorded against the bill when it is taken. Any balance stays on the customer until it is cleared.

What happens when a customer disputes a bill?

The bill opens together with the booking behind it. That shows the service, the add-ons and every payment received, which is the record a dispute is checked against.

How are UPI and card payments handled?

They are recorded against the bill, and the product connects to payment gateways. Which gateway suits your studio is settled during setup.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.