Purchases and Supplier Bills for Caterers
Record what was bought, at what rate and against which events. Ingredient cost then lands on the function it belongs to, and supplier bills reach accounts with the purchase already attached.
What a purchase entry holds
Where the cost goes
Purchases booked against an event are compared with what the costing assumed for that function. Items that ran over show up, and the recipe or the rate can then be corrected. The gap between the planned list and what was bought stays visible. Kitchen-wide purchases are entered without an event.
Who uses it
- The buyer’s purchases are entered from the list he carried to the yard.
- Head cooks and supervisors see no rates unless the owner allows it.
- Accounts assistants manage supplier bills and the month-end file for the books.
- The owner reads cost against the quoted rate for each function.
What it does not do
Frequently asked questions
Can one purchase be split across several events?
Yes. A bulk purchase is entered once and divided across the events it was bought for.
Does the buyer enter purchases himself?
That is a choice made during implementation. Some firms let the buyer enter them and others have the office do it from his slips.
Are supplier payments made from here?
No. Bills and rates are recorded for cost and for accounts. Paying the supplier happens as it does today.
Does it compare rates between suppliers?
It keeps the rate on every purchase, so earlier rates for the same item can be read. Choosing the supplier remains the buyer’s decision.
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