Shop Expenses and Daily Profit for Grocers
Rent, salaries, electricity and other shop expenses are recorded daily. Profit is then calculated from sales, purchase cost and expenses that are actually on record.
What goes into the profit figure
Daily close and monthly view
At close of day, sales, purchases and the day’s expenses sit together, with khata dues by customer and the profit for the day. A monthly report shows expenses and profit for the month, and both read from the same entries. A month with missing expense entries will show a profit that looks higher than it is.
Who sees profit
Owners see expenses and profit from a phone or a laptop, including when away from the store, so a month can be reviewed without going to the shop. Counter staff cannot see profit unless the owner allows it. Margins stay with the owner.
What the shop enters and decides
- The shop chooses which expense heads it records.
- Expenses must be entered each day for profit to be reliable.
- The accountant’s view of profit may use other treatments, which the shop confirms.
- Entries can be exported for the accountant.
Frequently asked questions
Which expenses can be recorded?
Shop expenses such as rent, salaries and electricity. The heads the shop wants to track are agreed with the team during implementation.
Is profit shown for each day?
Yes. Close of day shows sales, purchases, expenses, khata dues by customer and the profit for the day, all read from the same entries.
Can counter staff see the profit?
No, unless the owner allows it. Counter staff get a billing screen, and profit stays with the owner’s login.
Does it replace the accountant’s books?
No. It gives the owner a working figure drawn from the entries made each day in the shop, which the accountant can then check. The accountant keeps the books, and reports export for that purpose.
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