Stock Control and Low-Stock Alerts for Grocers
Stock reduces with every sale and rises with every supplier purchase. Items running low raise an alert on the dashboard before the shelf is empty, and a report shows what sells and what does not.
How the stock number moves
A packet sold at the counter and a packet sent to a flat come off the same stock number. A purchase recorded against a supplier adds to it. Because the number changes with each entry, it can be read at any time of the day. It does not wait for a monthly count.
What the module covers
Who uses it
Owners check stock on their mobile or at a computer, including when away from the store. Counter staff bill from it without needing a separate screen. The shop decides the level for each item, since that depends on what the shop sells and how often a distributor delivers.
What the shop keeps accurate
- Stock is only right if sales and purchases are both entered.
- Alert levels are set by the shop for each item.
- Items that arrive without a purchase entry will not appear in the count.
- The opening item list is checked by the shop before billing starts.
Frequently asked questions
Does stock reduce when an order is delivered or when it is billed?
Each sale reduces stock. Counter sales and orders for delivery come off the same number, so the two cannot drift apart.
Can the alert level differ by item?
Yes. A level can be set on fast movers, and the shop agrees the list of items with the team at implementation.
Can stock be seen for more than one store?
Yes, per outlet and together. Transfers between outlets are recorded, which keeps both counts accurate.
Is there a report on slow-moving items?
Yes. Fast-moving and slow-moving items are one of the standard reports, read from the same sales records.
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