Linen, Supplies and Provisions Inventory for PGs
Inventory management records bedsheets, buckets, mattresses, cleaning supplies and kitchen provisions as they come in and go out. A level alert warns before an item runs empty.
What the store holds
Not a warehouse system. It is a short list.
Issued to a room
Four bedsheets issued to a room in July are on that room’s record. When the room asks again in September, the history is already there. Over a year it also shows which supplier’s stock lasted. That helps at reorder time.
Someone has to count
The list stays accurate only if stock leaving the store is recorded on the day it leaves. Skip a fortnight in an admission season and the figures drift away from what is actually on the shelf. Many PGs keep it up for the kitchen and linen and not for brooms. That scope is reasonable.
Frequently asked questions
Do we need barcodes?
No. Items are picked from a short list, and a store with thirty kinds of items does not need scanning.
Does it place orders with the supplier?
No. It shows what is low and holds what you bought. Ordering from the grocery shop or the gas agency continues as you do it now.
Can the cook update the provisions?
Yes, with a login that shows only the kitchen. He records what he took, and purchase entries stay with whoever pays the bills.
Can we see what one room has taken?
Yes, where issues are recorded against the room. Owners use it for linen, to see which floor loses buckets.
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