Tenant Records for PG Owners
Tenant management keeps details, room allotment, rent status, documents and complaints on one record for every person living in the PG today. There is no second copy to update separately.
One record per person
Everything that belongs to a tenant hangs off her record. Booking sheets, rent sheets and food lists are not kept as separate copies.
Moving from a triple to a double
When a tenant asks to move, the change is made on her record. The new rate applies from the date of the move, and the old bed returns to the free list that evening. One edit covers every sheet.
Past tenants stay on record
After a tenant leaves, the record stays with her stay dates, deposit settlement and papers. A former tenant who returns after a year does not start again, so a second admission is a short conversation.
Only as current as its last entry
A record is as current as the last person to update it. If a changed phone number is never entered, the screen is as stale as the sheet was. Updating takes seconds at the desk, and it is done by a person.
Frequently asked questions
Can two tenants share one phone number?
Yes. Sisters often do. Each keeps her own record, bed and bill, which matters when only one of them pays.
Can the warden edit a tenant’s details?
It depends on what you allow. Logins see only the properties and screens you permit, so a warden can update a phone number without seeing collection figures.
We keep a register for the owner’s inspection. Can we print the tenant list?
Yes. The list of who is living where, with contact details and joining dates, exports to Excel or PDF whenever you want it.
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