In this guide 6 sections
Track sittings done by therapist and room, courses open, completed and missed, what each therapy uses in oils and linen, medicines near expiry, and income by therapy. Read them together each month. GullySystem’s Ayurveda Clinic Management Software reports most of these. Your vaidya still decides every course.
Sittings by therapist and treatment room
Rooms and therapists are the centre’s real capacity. Count the sittings each delivered in the month. Compare busy and empty hours by room.
Look for clashes too. A double-booked room or therapist means the booking rules are not being followed. Gender preferences for therapists belong in those rules.
- Sittings per therapist
- Sittings per treatment room
- Empty hours by day of week
- Clashes and late changes
Courses open, completed and missed
Clients come for courses, not single visits. A seven-day Panchakarma or a twelve-week programme spans many bookings. Count how many courses finished this month and how many stalled.
A missed day moves the bookings that follow it. List clients who missed a sitting and have not rebooked. They need a call before the course quietly ends.
What each therapy uses
Oils, choornams and linen leave the store for every therapy. Few centres cost them. Without that figure, a package is priced by feel.
Record what each therapy draws from stock for one month. Divide by the sittings done. The longer courses are where a gap between price and cost tends to hide.
Medicines and stock near expiry
A dispensary holds kashayams, tablets and therapy oils in batches. Check what expires in the next two months. Check what fell below its reorder level as well.
In-house preparations deserve the same review. Note the raw herbs used against each batch made. Wastage shows up here first.
- Batches expiring soon
- Items below reorder level
- Herbs used per preparation
Income by therapy and client type
Split the month’s income by therapy, vaidya and client type. Walk-ins, course clients, stays and corporate programmes behave differently. Corporate invoices are often paid well after the work.
Put income beside the costs from the earlier checks. The real question is which therapies and courses carry the centre. Answer it with figures every month, not once a year.
Monthly wellness review sheet
Five blocks on a single page: sittings by therapist and room, courses open and missed, consumable use per therapy, stock near expiry, and income by therapy. Fill it on the first working day of each month. Compare it with the month before.
Open a blank worksheet to printQuestions owners ask
Does the Ayurveda software sell prepaid sitting packages?
No. A course is planned day by day and billed as sittings are done, with any advance recorded. Centres selling prepaid packages may find the Spa Management System fits that part.
Can clients book a slot online?
Not in the Ayurveda clinic product. The front desk enters bookings from calls, WhatsApp messages or walk-ins. A patient booking page is separate work.
Will the software choose the therapies in a course?
No. The vaidya decides. The software lays out each day’s therapy, therapist and room, and records each sitting as done.