Custom software · Logistics and transport companies

Build a transport system around your lorry receipts, your trips and your PODs.

In transport the paperwork is the money. A POD folded in a cabin for three days turns a sixty-day payment into ninety.

Two transport companies a kilometre apart will run differently. One owns every lorry, the next hires half the market, and a third moves part loads through a godown every night.

So the system has to be drawn around your own booking counter, your trip sheets, your hire settlements and the bill your consignor will accept without argument.

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Who this is for

Transport businesses we can build for.

A twelve-lorry fleet and a part-load network with six godowns keep different records, and only one of those two sets belongs in your system.

Goods transport companies
Fleet owners
Full truckload operators
Part load and parcel services
Container and trailer operators
Tanker operators
Cold chain transporters
Third-party logistics companies
Freight brokers and booking agents
Courier and last-mile companies
Transporters running their own godowns
Packers and movers
Bus and staff transport operators
Car and equipment carriers
Port and container freight operators
Multi-branch transport networks

What can be built

The modules, and what each one covers.

Nothing here is a fixed package. Each module is built, left out or changed to match how your organisation already works.

Booking counter

Enquiry
Rate
Booking
Lorry receipt
Vehicle assignment
Loading
Dispatch

What the lorry receipt carries

Consignor and consignee
From and to
Goods description
Packages and weight
Invoice and e-way bill reference
Freight amount
Paid, to-pay or on account
Vehicle and driver
Expected delivery date
Special instructions
Printed at the counter or sent as a PDF

Consignors and rates

Customer record
Branch and contact persons
Rate contract by route
Rate by weight, per trip or per tonne
Loading and unloading terms
Detention terms
Credit period
Billing cycle
Documents required with the bill
Rate revision history

Most disputes start where the rate sheet and the bill disagree. Holding the agreed rate against the LR settles them before the bill goes out.

Part loads and transhipment

For a parcel network, the consignment changes vehicles more than once and the record has to follow it.

Booking at the branch
Loading sheet
Transhipment at a hub
Unloading and short receipt
Onward loading
Delivery branch
Door delivery
Undelivered and returned consignments

Your own vehicles

Vehicle register
Registration number and chassis
Make, model and body type
Capacity and tare weight
Purchase and finance details
Loan and instalment dates
Assigned driver
Current location or trip
Running kilometres
Vehicle-wise earnings and cost

Vehicle papers and their dates

Every one of these stops the lorry at a check post when it expires.

Registration certificate
National and state permits
Fitness
Insurance
Pollution certificate
Road tax
FASTag
Green tax
Reminders before each expiry

Drivers

Driver record and photo
Licence number and expiry
Badge and endorsements
Address and reference
Assigned vehicle
Trips completed
Advances taken
Bata and salary
Accident and challan history
Account balance

Trips

Trip created
Vehicle and driver
Advance
Loading
In transit
Unloading
POD
Settlement

Trip sheet and settlement

Diesel, tolls and bata settled against a record instead of a pocket full of slips.

Opening and closing kilometres
Diesel issued and purchased on the way
Toll charges
Driver bata
Loading and unloading charges
Halt and detention
Repairs on the road
Advance given against actual spend
Balance recoverable from the driver
Trip profit

The driver’s phone

Designed for a man at a dhaba with one bar of signal and greasy hands.

Today’s trip
Consignment details
Loading and unloading points
Start and end trip
Diesel and toll entry with a photo of the slip
Expense request
Delivery confirmation
POD photograph
Breakdown report
Language he reads

Entries made without signal can be held on the phone and sent when the network returns. Live tracking, though, is only as good as the network on that stretch.

Proof of delivery

The bill cannot go without it, so the paper should stop travelling by lorry.

POD photographed at the delivery point
Receiver name and stamp
Delivery date and time
Short or damaged goods noted
Attached to the lorry receipt
Original paper tracking
Pending PODs by age
POD copy attached to the bill

Market-hired vehicles

Half the lorries on your bills may not be yours, and that half is where the money leaks.

Lorry owner and broker record
Vehicle hired
Hire rate agreed
Advance paid at loading
Diesel and toll given
Balance freight
Deductions for shortage or damage
Payment released after POD
Owner account statement
Hire against freight earned

Diesel

Diesel issued from your own pump
Purchases on the road
Fuel card transactions
Litres against kilometres run
Average by vehicle
Average by driver
Average by route
Sudden drops flagged
Rate paid against pump rate
Diesel cost per trip

Mileage figures mean something only when the odometer readings are honest. Where a vehicle has a telematics device, readings can come from it instead.

Tolls and FASTag

FASTag balance by vehicle
Toll transactions
Route-wise toll cost
Unexpected toll plazas
Recharge records
Toll against trip

Pulling transactions from a FASTag account depends on what the issuing bank offers. Where it offers nothing, the statement is uploaded instead.

Tyres

Tyre register by position
New, retreaded and scrap
Fitted and removed date
Kilometres run per tyre
Retreading sent and received
Cost per kilometre
Tyre vendor
Claims

Maintenance and workshop

Service schedule by kilometres
Job card for each vehicle
Breakdown on the road
Outside garage work
Spares issued
Labour
Downtime
Cost per vehicle
Repeat complaints
Warranty items

Stores and spares

Spare parts stock
Oil and lubricants
Issue against vehicle
Purchase orders
Supplier rates
Minimum stock
Consumption by vehicle

Freight billing

Bill raised from the lorry receipt
Rate from the contract
Detention and halting charges
Loading and unloading charges
Deductions for shortage and damage
POD copy attached
Customer-wise billing cycle
Consolidated monthly bills
GST treatment on freight
Bill submission record

Whether freight carries tax at your end or the consignor’s is a matter for your accountant. The system follows the treatment you set, and does not decide it.

Paid, to-pay and on account

Freight collected at booking
Freight collected at delivery
Billed to account
Cash handed over by the driver
Collection at the delivery branch
Reconciliation of collections

Money still outstanding

A bill submitted is not a bill acknowledged. Somebody has to ask.

Bills raised and pending
Ageing by customer
Bills submitted but not acknowledged
Deductions made by the customer
Follow-up calls and dates
Payment received against bills
Disputed amounts
Collection list for the week

Customer portal

Every status call is a man ringing a driver who is doing eighty with the window down.

Book a consignment
Track by LR number
Expected delivery date
Delivery status
Download POD
Bills and payment status
Rate contract
Raise a complaint
Shortage and damage claims

Branches and godowns

Branch-wise bookings
Loading and unloading
Stock lying at the godown
Cash collected
Branch expenses
Staff
Branch profitability
Consignments pending delivery

Loading labour

Hamali contractor or gang
Loading and unloading records
Rate per tonne or per package
Work done by date
Payment due
Advance adjusted

Vehicle tracking

Where a GPS device is already fitted, its position can be shown against the trip instead of in a separate website.

This depends on the tracking vendor offering a route in, and each vendor is different. Some charge for it, some will not open it at all, and we find out which before we agree to it.

E-way bills and documents

E-way bill reference against the consignment
Vehicle number updates
Validity
Invoice copies
Delivery challans
Weighment slips
Gate passes
Document checklist per consignment

The e-way bill portal decides what it accepts and when it expires. The system carries the reference and the dates, and raises the ones you are permitted to raise.

What the owner looks at

Trips running today
Vehicles idle
Freight booked
Freight billed
PODs pending
Bills pending submission
Outstanding by customer
Diesel average by vehicle
Trip profit by route
Hire paid against freight earned
Vehicle-wise profit
Branch performance

Who sees what

Owner
Operations manager
Booking clerk
Traffic incharge
Branch manager
Driver
Workshop
Accounts
Billing
Customer
Lorry owner

What it connects to

Tally and accounting software
E-way bill data
GPS and telematics devices
Fuel card statements
FASTag statements
Customer portals and transporter panels
WhatsApp and SMS updates
Payment gateways

A large consignor may ask you to update his own transporter panel. Whether that can be automated depends entirely on what his system opens up.

The journey

One connected workflow, end to end.

Every stage below can sit in one system, so nobody re-enters what the last stage already captured.

Enquiry
Booking
Lorry receipt
Vehicle assignment
Loading
Trip
In transit
Delivery
POD
Billing
Collection
Settlement

Built in phases

You do not have to replace everything at once.

Each phase is usable on its own, so the system earns its place before the next part is built.

1
Booking and the LR
The booking counter, lorry receipts, customers and rate contracts. The counter stops writing the same details twice.
2
Trips and the driver
Vehicle and driver assignment, trip sheets, diesel, the driver’s phone screens and POD capture at the delivery point.
3
Money
Freight billing with the POD attached, hire settlement for market vehicles, collections and what is still outstanding.
4
Fleet and customers
Maintenance, tyres, document expiry, the customer portal and the reports the owner reads before he sleeps.

How we work

How a build actually runs.

01
Ride along
We follow one consignment from the booking counter to the collection call, papers and all.
02
Map
Branches, customers, routes, own and hired vehicles, drivers, rates and the points where a document changes hands.
03
Design
Counter screens, office screens and phone screens, each drawn for the person who will use it standing up.
04
Build
Booking, the lorry receipt and trip sheets first. Billing follows, because billing needs both.
05
Test
Your clerks and drivers push live consignments through it while the old register still runs beside it.
06
Deploy
Go-live branch by branch, with the driver app introduced on one route before it goes to the whole fleet.
07
Extend
Tracking, the customer portal, hire analytics and whatever integrations are worth the trouble.

What we can build

Systems we can put together for you.

Transport management systems
Fleet management software
Lorry receipt and consignment systems
Trip sheet and settlement software
Driver mobile applications
POD capture applications
Freight billing systems
Market vehicle and hire settlement software
Fuel and tyre management systems
Workshop and maintenance software
Customer tracking portals
Branch and godown management systems
Logistics dashboards
Multi-tenant logistics platforms

Common questions

Questions owners ask before starting.

What does custom transport software cover?

Bookings, lorry receipts, vehicles, drivers, trips, diesel, PODs, freight bills, hire settlements and collections. Built around your routes and your rate contracts rather than a fixed template.

We hire most of our lorries from the market. Does that work?

Yes, and it is usually the first thing we ask about. Hire rates, advances, diesel given, deductions and the balance released after POD are tracked per owner.

Can drivers send the POD from the delivery point?

Yes. A photograph taken at the gate attaches itself to the lorry receipt, so billing does not wait for the paper to travel back.

Our drivers are not comfortable with apps. Will they use it?

Only if it is built for them. Big buttons, the language they read, few fields, and an option for the office to enter on their behalf when they will not.

Can it connect to our GPS trackers?

Sometimes. It depends on whether your tracking vendor offers a route in and what they charge for it. We check with the vendor before putting it in a plan.

Will our freight bills still go through Tally?

Yes. Bills, hire payables and expenses can post across, and your accountant keeps the books where they are today.

Can we see the profit on a single trip?

Yes, as far as the expenses are entered. Freight earned against diesel, tolls, bata, hire and repairs gives a trip figure, and a route figure over time.

Can customers track their consignment themselves?

Yes, through a portal or a tracking link against the LR number. It cuts the status calls more than anything else on this page.

Does it handle part loads through a hub?

Yes. Booking branch, loading sheet, transhipment, onward loading and delivery branch are all tracked against the same consignment.

Can it raise e-way bills?

It can prepare and carry the data, within what the portal permits. The portal decides what it accepts, and a lapsed validity is still a lapsed validity.

Can we start with only the billing part?

Yes, though booking and PODs usually have to come with it. A bill that leaves without its POD is the problem being solved.

Your trade

How we work with this trade.

Logistics and transport companies

Build a transport system that gets the bill out on time.

The lorry is the visible part of this business. The paperwork is the part that decides whether you get paid this month or next.

Count the days between a lorry unloading and the bill reaching the party. Shortening that one gap pays for more software than any tracking screen will, and it is where a transport build should start.

Tell us how you work

Tell us how your logistics and transport companies runs today.

We will tell you what can be digitised, what can be connected, what is worth automating, and what you should leave alone.

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