A Challan for Every Trip and Part Load
The lorry could not take everything. Or the site had nowhere to unload it. Half a load went, and what is still owed to that site needs to be written somewhere other than the driver’s memory.
The rest was forgotten until Saturday
Forty bags were ordered and twenty-four went, and nobody wrote down the rest. The site supervisor waits on Thursday, waits again on Friday, and rings the owner on Saturday morning in a temper. The order is still open in nobody’s book.
What the challan records
The trip, not just the order
Lorry, driver and the date, against the site it is going to. One order can carry two or three trips.
What was actually loaded
Quantities as the yard loaded them, brand and grade stated. Not what was ordered, what went.
The balance stays open
A part load leaves the remaining quantity on the order and on the pending list. The second trip is planned rather than remembered.
Data ready for the e-way bill
Vehicle, distance and value are prepared from the challan for the portal or the provider your accountant already uses.
Your own challan format
Printed the way your contractors know it, with your terms and GST details in the places they expect.
What the yard supervisor loads from
The day comes out as a loading list, by lorry and by trip, with brands and grades written down. Nothing is loaded by guess.
- Loads out today, and which are second trips
- Part loads still open, by site
- Challans raised against each order
- Own lorries and hired ones, with hire charges on the trip
Frequently asked questions
Does it generate the e-way bill?
No. It prepares the data from the challan with the vehicle, the distance and the value ready. The bill itself is generated on the portal or through the provider you use, and we connect to that where your set-up allows.
Can the invoice be made from the challans?
Yes. The invoice is built from what was actually delivered across the trips, not from what was ordered. That is the difference that stops most billing disputes.
What about a weighbridge slip?
The weight from the printout is entered against the trip, so sand and aggregate loads carry the figure the site will check. There is no direct link to the weighbridge machine.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private