What the Godown Holds, Brand by Brand
Two brands of OPC, three grades between them, TMT in five diameters and sand by the load. A stock figure that does not say which brand and which grade is not a stock figure at all.
The order was taken for material you did not have
A contractor asks for forty bags of a particular brand and the clerk says yes. The yard has eleven, and the rest of the pile is a different grade that this site will not accept. The lorry is standing, the driver is waiting, and somebody is now ringing the depot.
How the yard is counted
Cement by brand and grade
OPC and PPC, 43 and 53 grade, each brand counted on its own. Sites specify, so the stock book has to as well.
Steel by diameter
Eight, ten, twelve, sixteen and the rest, held in weight. A bundle is not a unit anybody can bill from.
Sand and aggregate by load
Counted the way the yard counts them, with weighbridge figures entered against the trips they came on.
Falls with the challan
Stock drops when a load actually goes out, not when an order is taken. The godown and the screen agree.
Rises on purchases and returns
Material in from the company or the depot, and unused bags back from a site, both add to the pile on the same day.
Two or three godowns, one owner
Each godown holds its own stock, and a transfer between them is entered rather than assumed. Cement does not travel on its own.
- Yard stock by brand, grade and diameter
- Material gone out on challans, load by load
- Purchases received, with freight and unloading
- Differences between the physical count and the screen
Frequently asked questions
Does it handle steel in both weight and pieces?
Steel is held in weight, which is how it is bought and sold. Rods and lengths are recorded where your counter works that way, and it is agreed during set-up rather than assumed.
Will the screen match the godown?
Only if the loads go out on challans and the purchases go in. Where material leaves without an entry, the software cannot see it, and the difference shows up at the count.
Can we run more than one godown?
Yes. Two or three yards under one owner is common, and each holds its own stock with transfers recorded between them.
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