E-commerce software · Custom software solution

Trading Card E-commerce & Singles Inventory Software

This solution tracks trading cards as singles by set, number, printing, language and condition, handles sealed product and pre-orders, and supports buying from customers. It suits shops that sell thousands of cards. It is written for the business and linked to existing shop stock where possible.

Discuss your requirement The business view

Product status

Custom software solution, built to your requirements

No GullySystem product counts trading cards by set, printing and condition. The system would be written for your business, and it can sit beside a counter system you already use.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

A card shop holds many copies of many cards, each in several conditions. Stock is counted by those combinations, not by product.

It records conditions your staff assign and market prices you enter or import. It does not grade cards or set what a card is worth.

Singles buyers
Intake and grading staff
Pre-order managers
Shop owners
Tournament organisers

Modules

What is in the system.

Singles inventory

Quantity by set, card number, printing, language and condition.

Buylist

Quoted prices for cards the shop will buy from customers, with a trade-in credit option.

Sealed product and pre-orders

Boxes and packs on pre-order, with a release date and a limit per buyer.

Want lists

A customer’s list matched against new stock, with a message when a card arrives.

Price import

Market prices brought in on a schedule you control, and reviewed before they go live.

Workflows

How the work runs through it.

Intake

A collection is brought in and sorted by set. Each card is conditioned one by one and priced against the buylist, so the customer sees an offer for the whole lot before leaving.

Sell

A buyer filters by set and condition, adds copies and checks out. Quantity falls for that exact combination.

Pre-order

A release is listed ahead of its date. Deposits are taken and stock is allocated as it arrives.

Catalogue and product data

What each product record holds.

Card identity

Set, number, name, rarity and printing as fields, shared by every copy.

Condition tiers

A scale your staff apply, with stock held in each tier.

Graded slabs

Slabbed cards sit as single items with their own certificate numbers.

Pricing and order rules

How prices and orders are set.

Market-linked prices

Prices follow a source you choose and a margin you set, reviewed before release.

Buylist rates

A price for each wanted card and condition, with a credit bonus if you choose.

Order limits

A cap per buyer on scarce stock.

Stock and fulfilment

From stock to the doorstep.

Counts by condition

Each copy is counted in its own condition tier.

Allocation

Pre-ordered stock is allocated to orders as it arrives.

Packing

Singles are sleeved, stiffened and sent in a tracked flat parcel.

Payments, returns and refunds

Taking money and giving it back.

Payments

Orders are paid through your gateway account, with store credit as a second tender.

Returns

Returned cards are compared with the stated condition, then restocked in whichever tier they actually match.

Admin controls and reporting

What the team can see and change.

Intake report

Cards bought, paid for and listed by week.

Slow stock

Copies unsold beyond a period, for repricing.

Integrations

What it connects to, and on what terms.

Price source

A card price feed or list, used only after its terms are read.

Counter system

Shop stock shared where the counter system exports data or has an API.

Marketplaces

Listings pushed to a marketplace once its interface and fee rules are checked.

Deployment

How it is set up and run.

Hosting

Run on our managed servers, or in a hosting account that belongs to you.

Rollout

Singles inventory goes first. Buylist and pre-orders follow.

Customisation boundaries

What can change, and where the edge is.

What you set

Condition tiers, languages, buylist rules and order limits.

What stays outside

Grading and authentication stay with your staff or a third-party service.

Migration and training

Moving over and getting people ready.

Loading stock

Stock sheets are imported by set and condition, then checked against a shelf count.

Training

Intake staff practise grading and pricing flows on live cards.

Support scope

What support covers.

Covered

Fixes and small changes, with the hours stated in the agreement.

Estimated apart

New games, new marketplaces and larger changes.

What already exists.

No existing GullySystem product covers this requirement on its own. It would be built, as described above.

Services

How it gets built.

For the business side, see Software solutions for trading cards e-commerce.

Common questions

Questions about this solution.

Does GullySystem sell a card-shop system?

No. It would be custom software.

Does it set prices for me?

No. It brings in prices you choose to use and applies your margin. Review stays with a person.

Does it grade cards?

No. Staff assign a condition and the system counts stock by it.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
Your details stay private