E-commerce software · Configured implementation

Collectible Figure E-commerce & Pre-order Software

This solution builds a store around release dates: pre-orders against a deposit, allocation when stock is short, and limited editions that close at a count. It adds condition grading and protected shipping. Discovery picks the platform underneath.

Discuss your requirement The business view

Product status

Configured implementation on a commerce platform chosen in discovery

A platform comes out of discovery, and pre-order, deposit and allocation logic is added to it. This is not an existing GullySystem product, and no product is named.

There is no published price, free trial or live demo for this solution. Scope and cost are settled in a written proposal after discovery.

Purpose and users

Release management is the core. A figure may be listed months before it arrives, and orders are placed against stock that does not yet exist.

The software holds the seller’s rules for deposits and allocation. Whether an item is authentic, or what it is worth, is not something it decides. Those judgements are made by people who know the market, and the store simply records them next to the item, for buyers and staff to read.

Collectors
Pre-order desk
Packing team
Wholesale buyers
Owners

Modules

What is in the system.

Release calendar

Announced figures with their expected dates and any changes.

Pre-order and deposit

Takes a deposit, shows the balance due and the arrival window.

Allocation rules

Shares limited stock between pre-orders by a rule you publish.

Edition counter

Counts numbered runs and closes them when sold out.

Condition grading

Records box and figure state for in-stock and second-hand items.

Workflows

How the work runs through it.

Pre-order to arrival

A collector pays a deposit, the figure arrives, the balance is requested, and the order ships with protection.

Limited release

An allocation rule runs, winners are told and others are placed on a waiting list.

Catalogue and product data

What each product record holds.

Figure record

Series, scale, wave, edition and maker’s item code.

Variant and chase tracking

Alternate versions shown as separate lines.

Condition fields

Box grade and figure grade, with photographs.

Pricing and order rules

How prices and orders are set.

Deposit and balance

A deposit amount or share set per release, and a due date for the balance.

Price changes

A price change after a pre-order is handled by your stated rule.

Wholesale lists

Shops buy at their own prices with pre-order limits.

Stock and fulfilment

From stock to the doorstep.

Allocation to stock

Arriving stock is assigned to pre-orders in the order your rule sets.

Delay handling

If a release date moves, buyers are told and may cancel under your terms.

Protected shipping

Rigid packing and insurance for boxed collectibles.

Payments, returns and refunds

Taking money and giving it back.

Payments

Deposits and balances collected through your payment account.

Cancellations

Rules for deposits when a buyer cancels, shown before payment.

Returns

Sealed returns follow your terms, and condition is checked on receipt.

Admin controls and reporting

What the team can see and change.

Pre-order report

Deposits held, balances due and arrivals expected.

Allocation log

Who received what and why.

Integrations

What it connects to, and on what terms.

Maker release lists

Release data loaded from supplier files.

Courier

Insured and rigid-box shipping, after the carrier confirms its terms.

Messaging

Release and arrival notices, where buyers agreed.

Deployment

How it is set up and run.

Hosting

Operated by us, or moved to a hosting account in your own name.

Phased

Pre-orders first, then allocation and grading.

Customisation boundaries

What can change, and where the edge is.

What can change

Deposit rules, allocation methods, release pages and grading scales.

Where the edge is

Authentication and valuation stay with experts. The software stores your records.

Migration and training

Moving over and getting people ready.

Moving open pre-orders

Open pre-orders and deposits are carried over and reconciled line by line.

Training

Sessions for the pre-order desk on deposits and allocation.

Support scope

What support covers.

Scope

Fixes to the pre-order and allocation screens and help for the desk, under written terms.

Outside scope

Fresh release sources, other countries or resale features would be separate, priced jobs.

What already exists.

Wholesale and B2B Ordering Software

A price-list ordering portal for dealers and retailers, wired to stock, credit limits and dispatch.

Learn more

Services

How it gets built.

For the business side, see Software solutions for action figures e-commerce.

Common questions

Questions about this solution.

Can buyers pay a deposit and the balance later?

Yes. A deposit is taken now, and the balance is requested when the figure arrives, under rules you publish.

Does the software authenticate figures or value them?

No. It stores your grade, your photographs and your price. Authentication and valuation belong to experts.

Is this a product we can buy today?

No. Discovery selects a platform, and the pre-order logic is built on it for your range.

Requirement discussion

Talk through your commerce requirement.

Describe what you sell, where you sell it and what is slowing you down. An engineer will reply within one business day.

No obligation
A reply within one business day
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