Real-Time Financial Reporting Without Waiting for the Year to End
SHG Management System draws income, expenses, cash flow, profit and loss and the balance sheet from the savings and loan entries already made at meetings. Real-time financial reporting means there is no second book to reconcile. When the bank asks for statements, they are ready to print that afternoon.
Statements out of the meeting entries
One set of entries. Not two.
Income and expenses
Interest earned, fees collected and group expenses come from what was recorded at meetings, not from a ledger somebody keeps separately.
Money in and money out
Money in from savings and repayments, money out as loans, for the month and for the year.
Profit and loss, balance sheet
Both come off the same entries, with one period placed beside another.
What the group reads together
A statement nobody in the room understands has failed.
Savings against last year
Period comparison shows whether the group is putting away more than it did, which is usually the question before raising the contribution.
Loans outstanding
What is still out with members, and how much of it is overdue.
Printed for the file
Reports come out as PDF or Excel for the folder the group keeps.
Three audiences, one treasurer
She answers to the members, the coordinator and the bank, often in the same week.
The members, at the meeting
At the meeting she can show the group total and each woman’s share in it, on the spot.
The NGO coordinator
A coordinator supporting several groups reads the same statements for each group she works with.
What the bank wants
Cash flow, profit and loss and the balance sheet are ready when a manager asks, instead of being rebuilt over three days from a notebook.
Frequently asked questions
Does real-time financial reporting replace our accountant?
For most small groups it does. These statements come from entries the treasurer already makes, and outside help is worth paying for only when the group’s dealings go beyond internal savings and lending.
Can we compare this year with last year?
Yes, periods sit side by side in the same report. Groups usually look at that before deciding whether to raise the monthly savings amount.
In what form do the reports come out?
As PDF or Excel files. The PDF goes into the group’s file, and the Excel is what a coordinator uses when a funder wants several groups in one sheet.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private