Secure Data Protection for a Group’s Savings and Loan Records
Secure data protection in SHG Management System means every person signs in under her own role. The group’s records are backed up regularly, and two-step login is available where money is recorded. A register can be lost in a flood, or simply carried away by whoever held it last.
Who can open what
Not everyone in a group needs the same screen.
A role for each person
Group leader, treasurer, member and NGO coordinator each sign in with their own login and see only what that role is meant to see.
Entries carry a name
Every entry holds the person who made it, which answers a question later without anyone having to accuse anyone.
Two-step login available
Logins that record money can be given a second step at sign-in.
If the phone goes missing
Paper has no copy. Software ought to.
Backed up regularly
Group data is backed up on a schedule, so a lost handset is an inconvenience rather than the end of the group’s history.
Nothing tied to one device
The record lives in the system, so a new treasurer signs in and carries on from where the last one stopped.
Leavers stay on record
History is kept and dated instead of being deleted when somebody stops attending.
The part software cannot do
Security is half software and half habit.
Passwords get shared
One login per person only works if nobody passes her password around the circle at the meeting.
Cash still needs two pairs of eyes
The software records what was handed over. Counting it in front of the group remains the group’s own discipline.
The data belongs to the group
Records can be exported whenever the group asks for them.
Frequently asked questions
Who owns the data in the system?
Your group does. Records can be exported as PDF or Excel at any time, and GullySystem neither sells nor trades what is in them.
What happens when the treasurer changes?
Her login is closed and the new treasurer is given her own. Everything entered under the old login stays on the record with its date.
Does secure data protection mean two-step login for every member?
No, it is available and most groups switch it on only for logins that record money. A member checking her own savings does not need the extra step.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
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