Data Protection for SHG Records

Every person signs in under her own role, entries carry the name of who made them, and group records are backed up regularly. Two-step login is available where money is recorded.

Share your requirements

Who can open what

Not everyone in a group needs the same screen.

A role for each person

Group leader, treasurer, member and NGO coordinator each sign in with their own login and see only what that role is meant to see. Nothing more.

Entries carry a name

Every entry is stored with its author’s name, so a later question is answered from the record.

Two-step login available

Logins that record money can be given a second step at sign-in.

If the phone goes missing

A paper register has no copy.

Backed up regularly

Group data is backed up on a schedule, so a lost handset does not remove the group’s history.

Nothing tied to one device

The record lives in the system. A new treasurer signs in and carries on from where the last one stopped.

Leavers stay on record

History is kept and dated, and is not deleted when a member stops attending.

What software cannot do

Security depends on software and on habit.

Passwords get shared

One login per person works only if nobody passes her password around the circle.

Cash still needs two pairs of eyes

The software records what was handed over. Counting it in front of the group remains the group’s own practice.

The data belongs to the group

Records can be exported whenever the group asks for them, as PDF or Excel files kept in its own folder.

FAQ

Frequently asked questions

Who owns the data in the system?

Your group does. Records can be exported as PDF or Excel at any time, and GullySystem does not sell what is in them.

What happens when the treasurer changes?

Her login is closed and the new treasurer is given her own. Everything entered under the old login stays on the record, with its date.

Does data protection mean two-step login for every member?

No. It is available, and groups usually switch it on only for logins that record money. A member checking her own savings does not need the extra step.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.