Invoice Data Extraction
Vendor invoices — supplier details, GST figures and line items — read automatically and matched against your purchase orders, with mismatches raised as exceptions instead of every line being re-typed by your accounts team.
What Gets Extracted
Supplier and Invoice Details
Vendor name, invoice number and date read directly from the document.
GST and Tax Breakup
Tax figures extracted in the structure your accounts process expects.
Line-Item Quantities and Rates
Every line read individually rather than only the invoice total.
Totals and Payment Terms
Final amounts and stated terms captured for matching against your records.
Matching Against Your Records
- Extracted invoices are matched against the purchase order and goods-receipt note.
- Mismatches on price, quantity or GST are raised as exceptions for a person to check.
- Clean matches are posted without anyone re-typing the line items.
What Affects Extraction Accuracy
- How consistent invoice formats are across your different vendors.
- The quality of photographed or scanned copies you receive.
- Whether GST fields follow a standard layout or vary vendor to vendor.
Setting This Up
Sample Invoice Review Across Your Vendors
Looking at real invoices from your actual vendor mix, not a generic sample.
Field and Matching Rule Definition
Agreeing which fields matter and how matching against purchase orders should work.
Extraction Testing Against Real Invoices
Testing against your own invoice formats before going live.
Exception Queue Build for Accounts
Building the review queue your accounts team will actually use.
When Volume Doesn't Justify This
Low invoice volume or a handful of vendors already sending clean digital invoices may not need this. It pays off at steady volume across many vendor formats.
Frequently asked questions
Does this replace our accounts team?
No. It removes the typing, and your team reviews the exceptions that don't match cleanly against your purchase records.
What drives the cost of invoice extraction?
The number of distinct vendor invoice formats and the monthly invoice volume.
What drives the extraction setup timeline?
How many vendor formats need testing and how the matching rules against purchase orders are defined.
Does this work with our existing accounting software?
Yes, it is built to connect to the accounting or ERP system you already post entries into.
Who owns the extraction rules and matched data?
You do — the field definitions, matching rules and extracted records stay yours.
What do we need from your accounts team?
Sample invoices from your actual vendors and access to the purchase records needed for matching.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private