HR, Finance and Procurement Automation
Automation for leave and attendance, expense reimbursement and purchase requisitions — the recurring back-office requests that currently move through registers, forms and chat threads instead of a tracked system.
What Gets Covered
Leave applications, reimbursement claims and purchase requisitions are some of the most repetitive paperwork inside a business, and also the easiest to lose track of. This service replaces the register, the WhatsApp message to HR, or the printed requisition slip with a tracked digital request that moves through your existing approval chain and lands in your accounts or payroll data.
Where These Processes Usually Break Down
- Leave balances are tracked on paper or a shared sheet that is rarely up to date
- A reimbursement claim is submitted with a photo of a receipt and then chased for weeks
- A purchase requisition is raised verbally, so there is no record of what was actually asked for
- Payroll inputs are compiled by hand from attendance registers each month
- Procurement has no visibility of what has already been requested by another department
What Gets Built
Leave and Attendance Requests
Staff apply for leave from a phone, balances update automatically, and the request follows the approval chain already in place for their role.
Expense Reimbursement
A claim is submitted with the bill attached, routed to the right approver, and tracked until it is settled instead of disappearing into a folder.
Purchase Requisition to Order
A department raises a requisition, it is approved against budget or limit, and the resulting purchase order is tracked through to delivery.
Payroll-Ready Data
Approved attendance and reimbursement data is compiled into a format your payroll process or provider can use directly, instead of being re-typed each cycle.
What's Included
- Digital request forms for each process, built around your existing paperwork
- Routing into the approval chains you already use
- A record of every request, its status and its history
- Exportable data for accounting, payroll or ERP use
Frequently asked questions
Do you replace our payroll software?
No. This automates the requests and data collection that feed into payroll — attendance, leave, reimbursements — and hands off a clean set of figures. Your existing payroll software or provider still runs the calculation.
Can leave and expense rules differ by department or grade?
Yes. Leave entitlements, approval limits and reimbursement categories can be configured per department, role or grade, matching whatever policy you already run rather than forcing one rule on everyone.
What determines the cost of this?
The main factors are how many of these processes you want automated together, how many approval levels and policy variations exist, and whether output needs to match a specific payroll or accounting format.
What affects the timeline?
Timeline depends on how many processes are in scope and how standardised your current policies already are. A single process with one clear rule set moves faster than several processes with department-specific exceptions.
Can this connect to our existing HR or accounting software?
Where that software offers an API or a structured export and import path, yes. Where it does not, we typically produce a file in the format it accepts, so data still moves without manual re-entry.
Who can see requisition and reimbursement history?
Access follows role — an employee sees their own requests, a manager sees their team's, and finance or HR sees what their function is responsible for, based on the permission structure you define.
What do you need from us to start?
Your current leave policy, reimbursement categories and requisition process, along with any format your payroll or accounting system expects the final data in. Where policy exists only informally, we document it first rather than assume it.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private