Find Out What You Are Paying for and No Longer Using
A technology cost review looks at what a business spends on licences, subscriptions, hosting and maintenance contracts, identifying what is duplicated, unused or auto-renewing, for companies whose technology spend has grown unreviewed.
What a Technology Cost Review Covers
This is a review of what you already pay for, not a plan for what to buy next. We collect every recurring technology cost - software subscriptions, cloud hosting, annual maintenance contracts, per-user licences - and check each one against whether it is actually being used, whether it overlaps with something else you also pay for, and whether the renewal terms still make sense.
A Coaching Institute's Overlapping Subscriptions
A coaching institute has added a scheduling tool, a video-hosting subscription and a separate student-communication app over several years, each brought in by a different staff member to solve an immediate problem. Nobody has since checked whether the communication app's built-in scheduling feature makes the standalone scheduling tool redundant, or whether the video-hosting subscription is still on a plan sized for a class count the institute has long since grown past. The review surfaces exactly that kind of overlap and mismatch.
What Gets Checked Against Each Cost
- Whether the tool or service is still actively used, by whom, and how often
- Whether another tool you already pay for covers the same function
- Whether the plan or tier you are on still matches your actual usage, not the usage from when it was first bought
- Whether the contract renews automatically, and when the window to change or cancel it falls
- Whether the same capability is available more cheaply elsewhere without a meaningful loss of function
What Drives Cost and Duration for the Review
How many separate tools, subscriptions and contracts are in scope, and how many different departments or individuals hold the purchasing relationship with each one, since usage has to be confirmed with whoever actually relies on the tool rather than assumed from the invoice alone.
What You Hold at the End of the Cost Review
A Full List With a Verdict on Each Item
Every recurring technology cost, marked as keep, downgrade, consolidate or cancel, with the reasoning behind each verdict.
Renewal Dates Worth Acting On
The contracts that auto-renew and when the window to change them closes, so a decision does not get missed by default for another year.
Frequently asked questions
Will this find us significant savings?
It depends entirely on how much overlap and unused capacity exists in your current spend, which we cannot know before looking. Some businesses have little to trim; others have been paying for the same function twice for years without noticing.
Do you get a commission from switching us to a different vendor?
No. The review is paid for by you and recommends purely on fit and cost, whether that means keeping your current vendor, downgrading a plan, or switching to something else entirely.
Will this disrupt tools our team relies on daily?
The review itself does not change anything - it only produces recommendations. Any consolidation or cancellation happens on your timeline, and we flag which changes need advance notice to the team using the tool.
What drives the cost of the review itself?
The number of separate tools, subscriptions and contracts in scope, and how many different people across the business need to be consulted to confirm real usage of each one.
What decides how long the review takes?
How quickly invoices, contracts and usage data can be gathered, and how many people need to be reached to confirm whether a given tool is still genuinely in use.
Do we need to give you access to our billing accounts?
Read access or exported statements are enough in most cases - we do not need administrative control over any account to review what is being spent and on what.
What do you need from us to start the cost review?
A list of your known technology spend to start from, invoices or statements for the last billing cycle of each, and a contact in each department who can confirm whether a given tool is actually still used.
Tell us what you need.
Send a short brief and one of our engineers will come back to you — usually the same day.
- No obligation
- We reply the same working day
- Your details stay private